Item 9.1

**DUE TO LOCAL TECHNICAL DIFFICULTIES THIS MEETING IS JOINED IN PROGRESS.**

Development Variance Permit 2016-15 Application to increase the permitted
height and size of an accessory building at 52672 Parkrose Wynd, Electoral
Area “D”

EAs/Unweighted
Corporate report dated December 6, 2016 from Johannes Bendle, Planner I
Appendix A: Location Map
Appendix B: Site Plan
Appendix C: Site Photos
Appendix D: Zoning Map
Appendix E: Signatures
Appendix F: Screening Plan
Appendix G: Map of Signatures
DVP Permit 2016-15DVP Permit 2016-15

Letters of Opposition received.
MOTION FOR CONSIDERATION
[EASC 2016-169] THAT
the Fraser Valley Regional District Board issue
Development Variance Permit 2016-15 to vary the maximum height and size of
the accessory building at 52672 Parkrose Wynd, Electoral Area “D” subject to
consideration of any concerns raised by the public.

Item 9.2

Development Variance Permit DVP 2016-16 Application for Siting of a Detached
Shop at 4293 Wilson Road, Electoral Area “E”

EAs/Unweighted
Corporate report dated December 6, 2016 from Katelyn Hipwell, Planner I
Draft DVP 2016-16

MOTION FOR CONSIDERATION
[EASC 2016-170] THAT
the Fraser Valley Regional District Board issue
Development Variance Permit 2016-16 to vary the interior side setback from 7.6
metres to 2.4 metres for the construction of a detached shop subject to
consideration of any comments or concerns raised by the public.

Item 9.3

Development Variance Permit DVP 2016-17 Application for Siting of a Barn and
Milking Parlour at 40289 Lougheed Hwy, Electoral Area “G”

Motion No. 1: EAs/Unweighted
Motion No. 2: All/Weighted
Corporate report dated December 6, 2016 from Katelyn Hipwell, Planner I
Draft DVP 2016-17

MOTION FOR CONSIDERATION
[EASC 2016-171] THAT
the Fraser Valley Regional District Board issue
Development Variance Permit 2016-17 to vary the interior side setback from
30.0 metres (98.4 feet) to 8.0 metres (26.2 feet) for the existing construction of a
barn and milking parlour subject to consideration of any comments or concerns
raised by the public;

MOTION FOR CONSIDERATION
[EASC 2016-171] THAT
the Fraser Valley Regional District Board authorize
FVRD signatories to execute all legal instruments associated with the cancellation of Notice of Permit for Development Variance Permit 2015-04 from
the property title.

Item 9.4

Development Variance Permit 2016-18 - 53558 McGregor Rd – Popkum,
Electoral Area “D”

Motion No. 1: EAs/UnweightedEAs/Unweighted
Motion No. 2: All/Weighted
Corporate report dated December 6, 2016 from Dawn Smith, Planner II
Development Details
Draft DVP 2016-18

MOTION FOR CONSIDERATION
[EASC 2016-172] THAT
the Fraser Valley Regional District Board issue
Development Variance Permit 2016-18 to reduce the minimum road frontage
requirement under Section 512 of the Local Government Act from 10% of the
perimeter of the lot to 9%, subject to consideration of any concerns raised by the
public;

MOTION FOR CONSIDERATION
[EASC 2016-172] THAT
the Fraser Valley Regional District Board authorize its
signatories to execute all documents related to Development Variance Permit
2016-18 and Subdivision File 3320-20-2015-04452.

Item 10

CONTRACTS, COVENANTS AND OTHER AGREEMENTS
10.1
Discharge of Covenant CA1943147 (Two Homes on One Lot) from the Property
Title at 12462 Stave Lake Road, Electoral Area “F”

All/Weighted
Corporate report dated December 14, 2016 from Katelyn Hipwell, Planner
I
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board authorize the discharge of
covenant CA1943147 registered on the title of 12462 Stave Lake Road, legally
described as Lot 2 Section 24 Township 18 New Westminster District Plan
32097 (PID:003-627-411).

10.2
Job Creation Partnership Program – 2016 Summary and 2017 Application

All/Weighted
Corporate report dated December 6, 2016 from David Urban, Planner II
and Dave Driediger, Parks Technician

MOTION FOR CONSIDERATION
[RACS 2016-074] THAT
the Fraser Valley Regional District Board authorize it’s
signatories to execute a sole-sourced agreement, in accordance to the FVRD
Procurement policy, with Ecoworks Landscape Services Inc. for a Job Creation
Partnership Program for 2017 subject to a successful grant funding application.

Item 11

OTHER MATTERS
11.1
Date for FVRD and SXTA Community-to-Community Forum - Thursday, March
2, 2017
FOR INFORMATION ONLY
Corporate report dated December 14, 2016 from Jessica Morrison, Policy
Analyst - First Nations

11.2
Federal Government Approval of Trans Mountain Pipeline Expansion
FOR INFORMATION ONLY
Corporate report dated December 6, 2016 from Alison Stewart, Manager
of Strategic Planning
Federal Government Announcement - News Release, November 29, 2016
TMPL Status
National Energy Board Report - Condition Matrix Report - Condition Matrix
National Energy Board Summary - List of Conditions of Relevance to
FVRD

Consent Agenda

12.1
CONSENT AGENDA - FULL BOARD
All/Unweighted
All staff reports respecting these items are available in the Directors' Office and
on the FVRD corporate website.
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.1.1 to 12.1.16 be endorsed:
12.1.1
EASC 2016-152
THAT
the Fraser Valley Regional District Board approve the Cultus
Lake Liquid Waste Management Plan Stage 3 Final Draft Report for
the Ministry of Environment’s review;
AND THAT
staff be directed to liaise with the Ministry of Environment
for Liquid Waste Management Plan approval.
Reference item 6.1 of December 6, 2016 EASC Agenda.
12.1.2
EASC 2016-155
THAT
the Fraser Valley Regional District Board approve a grant-in-
aid to the Boston Bar / North Bend Enhancement Society in the
amount of $2,000 to be funded from the 2016 Electoral Area “A”
grant-in-aid budget to assist with the costs of publishing the
community newsletter.
Reference item 9.1 of December 6, 2016 EASC Agenda.
12.1.3
EASC 2016-156
THAT
the Fraser Valley Regional District Board approve a grant-in-
aid to the Boston Bar / North Bend Bowling Association in the amount
of $1,000 to be funded from the 2016 Electoral Area “A” grant-in-aid
budget to assist with the costs of purchasing a commercial deep fryer
that is used to prepare food for customers of Canyon Lanes Bowling
Alley.
Reference item 9.2 of December 6, 2016 EASC Agenda.
12.1.4
EASC 2016-157
THAT
the Fraser Valley Regional District Board approve a grant-in-
aid to Hope and Boston Bar RCMP Victim Services in the amount of
$2,000 to be funded from the 2016 Electoral Area “B” grant-in-aid
budget to assist with the costs of purchasing toques with reflective
bands that will be distributed to local area youth.
Reference item 9.3 of December 6, 2016 EASC Agenda.
12.1.5
EASC 2016-158
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $1,370 to the 1789 The Royal Westminster
Regiment Royal Canadian Army Cadet Corps, funded from the
Electoral Area “B” grant-in-aid budget, to help offset the costs of
purchasing equipment to be used in the operation of their programs.
Reference item 9.4 of December 6, 2016 EASC Agenda.
12.1.6
EASC 2016-159
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Deroche Elementary School in the amount of $1,500 to be
funded from the 2016 Electoral Area “C” grant-in-aid budget to help
offset the costs associated with developing an outdoor learning space
on the grounds of the Community School.
Reference item 9.5 of December 6, 2016 EASC Agenda.
12.1.7
EASC 2016-160
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $2,000 to the Sts’ailes Community School,
funded from the Electoral Area “C” grant-in-aid budget to help offset
the costs of operating the secondary athletics program run through
the Community School.
Reference item 9.6 of December 6, 2016 EASC Agenda.
12.1.8
EASC 2016-161
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Leq’a:mel First Nation in the amount of $1,500 to be funded
from the 2016 Electoral Area “C” grant-in-aid budget to provide funds
to help offset the costs of starting up a local area after school youth
program for children aged 0-17.
Reference item 9.7 of December 6, 2016 EASC Agenda
.
12.1.9
EASC 2016-162
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Deroche Elementary Community School in the amount of
$4,300 to be funded from the Electoral Area “C” grant-in-aid budget in
the amount of $2,000 and from the Electoral Area “G” grant-in-aid
budget in the amount of $2,300 to provide funds for supporting a) the
physical needs of students through healthy food programs, b)
Christmas hampers & winter clothes to needy students and c)
transportation to special events.
Reference item 9.8 of December 6, 2016 EASC Agenda.
12.1.10
EASC 2016-163
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $1,000 to the Chilliwack River Valley Volunteer
Fire Department with the grant being funded from the Electoral Area
“E” grant-in-aid budget and being used to help fund membership
activities in appreciation of the volunteer work and dedication that the
members provide to their communities.
Reference item 9.9 of December 6, 2016 EASC Agenda.
12.1.11
EASC 2016-164
THAT
the Fraser Valley Regional District Board approve a Grant-in-Aid to the Dewdney Elementary School PAC in the amount of $1,425
to be funded from the 2016 Electoral Area “G” grant-in-aid budget to
provide funds for supporting the physical needs of students through
healthy food programs and providing household hampers & winter
clothes to needy students.
Reference item 9.10 of December 6, 2016 EASC Agenda.
12.1.12
EASC 2016-165
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $1,000 to the Columbia Valley Volunteer Fire
Department with the grant being funded from the Electoral Area “H”
grant-in-aid budget and being used to help fund membership
activities in appreciation of the volunteer work and dedication that the
members provide to their communities.
Reference item 9.11 of December 6, 2016 EASC Agenda.
12.1.13
EASC 2016-166
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $500 to the Cultus Lake Volunteer Fire
Department with the grant being funded from the Electoral Area “H”
grant-in-aid budget and being used to help fund membership
activities in appreciation of the volunteer work and dedication that the
members provide to their communities.
Reference item 9.12 of December 6, 2016 EASC Agenda.
12.1.14
EASC 2016-167
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Columbia Valley Ratepayers Association in the amount of
$5,000 to be funded from the 2016 Electoral Area “H” grant-in-aid
budget to provide funds to be used towards the renovation of the
kitchen in the Columbia Valley Community Hall.
Reference item 9.13 of December 6, 2016 EASC Agenda.
12.1.15
EASC 2016-173
THAT
the Fraser Valley Regional District Board provide a notice of
objection to the potential application for the Rural Agency Store for
the sale of liquor from the single family dwelling located at 20744 Mt.
Downing Road, Hemlock, Electoral Area “C”, for the reasons outlined
in the report dated December 6, 2016 from Planner I.
Reference item 11.6 from the December 6, 2016 EASC Agenda.
12.1.16
EASC 2016-174
THAT
the Fraser Valley Regional District Board respond to the
request of the Ministry of Forests, Lands and Natural Resource
Operations for comments on CDC-Laidlaw Power Corporation`s
proposed Lower Wahleach Creek Hydroelectric Project with the
following comments:
1.
That the FVRD reaffirm its request to the Province to initiate the
development of a regional energy plan to facilitate the evaluation
of run-of-river hydroelectric proposals;
2.
That CDC-Laidlaw Power Corporation will require a
Development Permit and a Building Permit for the proposed
Lower Wahleach Creek Hydroelectric Project;
3.
That the FVRD has adopted a Community Benefit Contribution
Policy for run-of-river hydroelectric projects. The FVRD Board
encourages CDC-Laidlaw Power Corporation to consider a
voluntary contribution of financial, tangible assets or in-kind
resources that will result in a benefit to Laidlaw;
4.
That CDC-Laidlaw Power Corporation continue to engage and
communicate with stakeholders, including but not limited to
property owners in the area, throughout the life cycle of the
project, including construction schedule;
5.
That the Province ensure that CDC-Laidlaw Power Corporation
mitigates any potential harm to fish species and their habitat;
6.
That the Province ensure that CDC-Laidlaw Power Corporation
will not negatively impact the water quality or quantity in the
area; and that
7.
Post construction CDC-Laidlaw Power Corporation re-vegetate
disturbed areas using seed or vegetative propagules of an
ecologically suitable species.
Reference item 11.7 of December 6, 2016 EASC Agenda.
12.2
CONSENT AGENDA - ELECTORAL AREAS
EAs/Unweighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda item 12.21 be endorsed:
12.2.1
EASC 2016-154
THAT
the Fraser Valley Regional District Board authorize Electoral
Area Directors, as designated, to attend the 2017 Electoral Area
Directors Forum and Local Government Leadership Academy Forum
being held in Richmond, BC between January 31 and February 3,
2017;
AND THAT
registration fees, accommodation and travel expenses be
approved from Budget 102.
Reference item 8.1 of December 6, 2016 EASC Agenda.
12.3
CONSENT AGENDA - ELECTORAL AREA B AND HOPE
Area B and Hope/Weighted
MOTION FOR CONSIDERATION
THAT
the Consent Agenda items 12.3.1 and 12.3.2 be endorsed.
12.3.1
RCASC 86-2016
THAT
the conference room be provided at no charge to Hope
Secondary School for the purposes of hosting the Athletic Banquet on
June 10th, 2017;
AND THAT
the Recreation, Cultuer and Airpark Services Commission
be acknowledged as a sponsor for the donation of meeting space.
Reference iem 7.1 of November 10, 2016 RCASC Agenda.
12.3.2
RCASC 88-2016
THAT
SD78 ne provided use of the conference room on November
25th, 2016 for the purposes of hosting a fundraising event at the
reduced rate of $60.00;
AND THAT
SD78 staff and volunteers be responsible for the setup,
takedown and cleaning of the conference room and any extraordinary
costs as a result of the event;
AND FINALLY THAT
the Recreation, Culture and Airpark Services
Commission be acknowledged as a sponsor for the donation of
meeting space.
Reference item 7.4 of November 10, 2016 RCASC Agenda.
12.4
CONSENT AGENDA - ELECTORAL AREAS A, B AND HOPE
Areas A, B and Hope/Weighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.4.1 to 12.4.3 be endorsed:
12.4.1
RCASC 87-2016THAT
the Recreation, Culture & Airpark Services Commission
participate in the 2016-2017 Hope Secondary School and Boston Bar
Scholarship Programs;
AND ThAT
he scholarships be maintained at $1000.
Reference item 7.3 of November 10, 2016 RCASC Agenda.
12.4.2
RCASC 89-2016
THAT
the Recreation, Culture and Airpark Services Commission
supports the application by staff for Canada Day 2017 funding under
the Heritage Canada Celebrate Canada funding initiative;
AND THAT
the Canadian Mosaic Project be invited to display the
Mosaic Pavilion at the Recreation Centre in recognition of the
Canada Day 150 celebrations.
Reference item 7.5 of November 10, 2016 RCASC Agenda.
12.4.3
RCASC 90-2016
THAT
the Hope Search and Rescue and the Search and Rescue
Fraser Valley Association be provided use of the conference room on
December 8th, 2016 for the purposes of hosting an Avalanche
training session at no charge;
AND THAT
Hope Search and Rescue be permitted to use the Flight
Centre for up to two days in March 2017 for the purposes of hosting a
first aid training session at no charge;
AND FURTHER THAT
an adult 20 pass be donated to the Hope
Volunteer Search and Rescue Association;
AND FINALLY THAT
the Recreation, Culture and Airpark Services
Commission be acknowledged as a sponsor for the donation of the
meeting space and facility passes.
Reference item 7.6 of November 10, 2016 RCASC Agenda.

Item 14

ITEMS FOR INFORMATION AND CORRESPONDENCE
14.1
Letter dated November 10, 2016 from Metro Vancouver regarding 'Metro
Vancouver 2040: Shaping our Future Amendment - Sewerage Extension
Provisions'.

14.2
Thompson-Nicola Regional District Board Highlights, November 24, 2016

14.3
Corporate report dated December 6, 2016 from Jamie, Benton, Environmental
Services Coordinator regarding 'Closure Status of Landfills in the Fraser Valley
Regional District'.

14.4
Cororate report dated December 6, 2016 from David Urban, Planner II
regarding 'BC Parks Future Strategy'.

14.5
Corporate report dated December 6, 2016 from David Urban, Planner II and
Adam Lougheed, Planner I regarding 'Outdoor Recreation and Tourism
Workshop Update'.

14.6
Corporate report dated December 6, 2016 from Jesica Morrison, Policy Analyst
- First Nations providing update on 'Fraser Valley Aboriginals Relations
Committee Open Meeting, November 16, 2016.

Items 15 - 21

15. REPORTS BY STAFF

16. REPORTS BY BOARD DIRECTORS

17. PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

18. RESOLUTION TO CLOSE MEETING
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Meeting be closed to the public, except for Senior Staff and the Executive
Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened
in accordance to Section 90 of the
Community Charter
and to consider matters pursuant
to:

Section 90(1)(a) of the Community Charter - personal information about an
identifiable individual who holds or is being considered for a position as an officer,
employee or agent of the regional district or another position appointed by the
regional district;

Section 90(1)(d) of the Community Charter - the security of the property of the
regional district;

Section 90(1)(f) of the Community Charter - law enforcement, if the Board
considers that disclosure could reasonably be expected to harm the conduct of an
investigation under or enforcement of an enactment;

Section 90(1)(g) of the Community Charter - litigation or potential litigation affecting
the regional district;

Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to
solicitor-client privilege, including communications necessary for that purpose; and
15

Section 90(1)(k) of the Community Charter - negotiations and related discussions
respecting the proposed provision of a regional district service that are at their
preliminary stages and that, in the view of the Board, could reasonably be expected
to harm the interests of the regional district if they were held in public.

R E C E S S

19. RECONVENE OPEN MEETING
20. RISE AND REPORT OUT OF CLOSED MEETING
21. ADJOURNMENT