Items 1 & 2

1.
CALL TO ORDER
2.
APPROVAL OF AGENDA AND ADDENDA
2.1
Approval of Agenda
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Agenda for the Fraser Valley Regional District Board Open Meeting of
November 25, 2014 be approved;
AND THAT
all delegations, reports, correspondence, committee and
commission minutes, and other information set to the Agenda be received for
information.
2.2
Approval of Addenda (if any)
All/Unweighted (2/3 Majority)
MOTION FOR CONSIDERATION
THAT
the Addenda for the Fraser Valley Regional District Board Open Meeting
of November 25, 2014 be approved;
AND THAT
all delegations, reports, correspondence, committee and
commission minutes, and other information set to the Addenda be received for
information.

Item 3

Joseph Smith, Morris Valley Road
Garbage at Harrison Mills, Electoral Area C
• Delegation Request Form

Items 4 & 5

4.
BOARD MINUTES & MATTERS ARISING
4.1
Board Meeting - October 28, 2014
2 - 14
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Minutes of the Fraser Valley Regional District Board Open Meeting of
October 28, 2014 be adopted.
5.
COMMITTEE/COMMISSION MINUTES FOR INFORMATION AND MATTERS
ARISING
5.1
Draft Regional and Corporate Services Committee - November 12, 2014
15 - 21
5.2
Draft Electoral Area Services Committee - November 12, 2014

Item 6

Report of 2014 Election Results - Election by Voting
32 - 37
•
Memo dated November 20, 2014 from Suzanne Gresham, Chief Election
Officer

Item 7

BYLAWS
7.1
Proposed Security Issuing Bylaw 1300, 2014 (District of Kent)
38 - 48
Motion No. 1: 1st Reading - All/Weighted
Motion No. 2: 2nd & 3rd Reading - All/Weighted
Motion No. 3: Adoption - All/Weighted (2/3 Majority)
•
Staff report dated November 25, 2014 from Mike Veenbaas, Manager of
Financial Services
•
Draft Bylaw No. 1300, 2014
•
Letter dated November 13, 2014 from District of Kent
MOTION FOR CONSIDERATION
MOTION NO. 1
: TH
AT
the Fraser Valley Regional District Board consider giving
first reading to the bylaw cited as 'Fraser Valley Regional District Security
Issuing Bylaw 1300, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 2
: TH
AT
the Fraser Valley Regional District Board consider giving
second and third reading to the bylaw cited as 'Fraser Valley Regional District
Security Issuing Bylaw 1300, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3
: TH
AT
the Fraser Valley Regional District Board consider
adopting the bylaw cited as 'Fraser Valley Regional District Security Issuing
Bylaw 1300, 2014'.
7.2
Proposed FVRD Sub-Regional Animal Control Service Area Amendment Bylaw
No. 1287, 2014
49 - 54
Adoption - All/Unweighted
•
Staff report dated November 25, 2014 from Stacey Barker, Manager of
Environmental Services
•
Bylaw No. 1287, 2014
•
Letter dated November 4, 2014 from City of Abbotsford
•
Letter dated November 5, 2014 from City of Chilliwack
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board consider adopting the bylaw
cited as 'Fraser Valley Regional District Sub-Regional Animal Control Service
Area Amendment Bylaw No. 1287, 2014' subject to approval by the Inspector of
Municipalities.
7.3
Proposed FVRD Animal Control Regulation Amendment Bylaw No. 1298, 2014
55 - 59
Motion No. 1: 1st Reading- All/Unweighted
Motion No. 2: 2nd & 3rd Reading - All/Unweighted
Motion No. 3: Adoption - All/Unweighted (2/3 Majority)
•
Refer to staff report in item 7.2
•
Bylaw No.1298, 2014
MOTION FOR CONSIDERATION
MOTION NO. 1
: THAT
the Fraser Valley Regional District Board consider giving
first reading to the bylaw cited as 'Fraser Valley Regional District Animal Control Regulation Amendment Bylaw No. 1298, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 2
: THAT
the Fraser Valley Regional District Board consider
givingsecond and third reading to the bylaw cited as 'Fraser Valley Regional
District Animal Control Regulation Amendment Bylaw No. 1298, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3
: THAT
the Fraser Valley Regional District Board consider
adopting the bylaw cited as 'Fraser Valley Regional District Animal Control
Regulation Amendment Bylaw No. 1298, 2014'.
7.4
Proposed FVRD Electoral Area Volunteer Fire Department Establishment and
Regulations Amendment Bylaw No. 1299, 2014
60 - 63
Motion No. 1: 1st Reading - All/Unweighted
Motion No. 2: 2nd & 3rd Reading - All/Unweighted
Motion No. 3: Adoption - All/Unweighted (2/3 Majority)
•
Staff report dated November 12, 2014 from Chris Wilson, Manager of
Electoral Area Emergency Services
•
Bylaw No. 1299, 2014
MOTION FOR CONSIDERATION
MOTION NO. 1
: [EASC 2014-205] THAT
the Fraser Valley Regional District
Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional
District Electoral Area Volunteer Fire Department Establishment and
Regulations Amendment Bylaw No. 1299, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3
: [EASC 2014-205] THAT
the Fraser Valley Regional District
Board consider adopting the bylaw cited as 'Fraser Valley Regional District
Electoral Area Volunteer Fire Department Establishment and Regulations
Amendment Bylaw No. 1299, 2014'.
7.5
FVRD Hope and District Recreation Centre Fees and Other Charges
Amendment Bylaw No. 1292, 2014
64 - 73
Motion No
.
1: 1st Reading - Hope and Area B/Weighted
Motion No. 2: 2nd & 3rd Reading - Hope and Area B/Weighted
Motion No. 3: Adoption - Hope and Area B Weighted (2/3) Majority.
•
Staff report dated November 25, 2014 from Milly Marshall, Manager
Recreation, Culture and Airpark Services
•
Bylaw No. 1292, 2014
MOTION FOR CONSIDERATION
MOTION NO. 1
: [RCASC 31-2014] THAT
the Fraser Valley Regional District
Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional
District Hope and District Recreation Centre Fees and Other Charges
Amendment Bylaw No. 1292, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 2
: [RCASC 31-2014] THAT
the Fraser Valley Regional District
Board consider giving second and third reading to the bylaw cited as 'Fraser
Valley Regional District Hope and District Recreation Centre Fees and Other
Charges Amendment Bylaw No. 1292, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3
: [RCASC 31-2014] THAT
the Fraser Valley Regional District
Board consider adopting the bylaw cited as 'Fraser Valley Regional District
Hope and District Recreation Centre Fees and Other Charges Amendment
Bylaw No. 1292, 2014'.
7.6
FVRD Commercial Aggregate Operations Regulations Bylaw No. 1181, 2014 -
Outcome of Public Engagement
74 - 145
•
Staff report dated November 20, 2014 from Graham Daneluz, Manager of
Electoral Area Planing/Deputy Planner

Item 9

CONTRACTS AND COVENANTS
9.1
Regional Waste Composition Study
146 - 148
All/Weighted
•
Staff report dated November 12, 2014 from Stacey Barker, Manager of
Environmental Services
MOTION FOR CONSIDERATION
[RACS 2014-079] THAT
the Fraser Valley Regional District Board award a
contract to TRI Environmental Consulting Inc. further to Request for Proposal
No. 14012 for a regional municipal solid waste composition study to support the
goals and vision of the Fraser Valley Regional District's draft
Solid Waste
Management Plan;
AND FURTHER THAT
the Fraser Valley Regional District Board direct staff to
enter into contract negotiations with TRI Environmental Consulting Inc,;
AND FINALLY THAT
the Fraser Valley Regional District Board authorize its
signatories to execute a contract with TRI Environmental Consulting Inc. in an
amount not to exceed $200,000 (exclusive of taxes) subject to successful
contract negotiations.

Item 10

OTHER MATTERS
10.1
Timeline for New Waste-to-Energy (WTE) Consultation between the FVRD and
Metro Vancouver
149 - 150
•
Letter dated November 5, 2014 from Minister Mary Polak, Ministry of
Environment
10.2
New Building Canada Fund - Small Communities Component
151 - 152
All
Unweighted
•
Staff report dated November 25, 2014 from James Storey, Manager of
Community Services
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board direct staff to submit grant
applications under the New Building Canada Fund - Small Communities
Component for the following projects as requested by the Electoral Area
Directors:
Area A: Boston Bar Water System Improvements
Area B: Dogwood Valley Water System Upgrades
Area C: Lake Errock Water System Upgrades/Expansion
Area D: Integrated Water System Upgrades and Highway Crossing
Area E: Bell Acres Water System Upgrade
Area F: Hatzic Water System Upgrades
Area G: Eagle Road Water System Extension
Area H: Parkview Water System Upgrade

Consent Agenda

11.1
CONSENT AGENDA - FULL BOARD
All/Unweighted
All staff reports respecting these items are available in the Directors' Office and
on the FVRD corporte website:
http:/www.fvrd.bc.ca/Inside the FVRD/MeetingsAgendasMinutes/
Pages/default.aspx
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 11.1.1 to 11.1.10 be endorsed:
11.1.1
RACS 2014-077
THAT
staff prepare a report with respect to whether access should be
granted to the West Coast Soaring Club to use the site (SE lookout of
Sumas Mountain Park) as a paragliding launch site.
Reference item 3.1 of November 12, 2014 RACS Agenda.
11.1.2
RACS 2014-080
THAT
the Fraser Valley Regional District Board provide a letter of
support regarding an application to host BC Transit’s annual
workshop;
AND THAT
up to $1,500 be allocated from the Strategic Planning
budget to cover costs associated with hosting the annual workshop.
Reference item 5.3.1 of November 12, 2014 RACS Agenda.
11.1.3
RACS 2014-081
THAT
the Fraser Valley Regional District Board authorize the
expenditure of up to $36,000 ($31,330 plus tax) from Fire Dispatch
appropriated surplus for the purchase a new E911 audio recorder
from Sensus Communications Solutions.
Reference item 5.4.1 of November 12, 2014 RACS Agenda.
11.1.4
EASC 2014-196
T
HAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Hope and District Figure Skating Club in the amount of
$1,000 to be funded from the 2014 Electoral Area “B” grant-in-aid
budget to provide funds for supporting the production of the annual
figure skating ice show along with ice user fees for the children in the
figure skating program.
Reference item 5.2 of November 12, 2014 EASC Agenda.
11.1.5
EASC 2014-197
T
HAT
the Fraser Valley Regional District Board approve a grant-in-aid
to Hope Senior Secondary Parent Advisory Committee in the amount
of $4,700 to be funded from the 2014 Electoral Area “B” grant-in-aid
budget to assist with the costs of purchasing 2 bleachers and 2
benches for the soccer team, practice jerseys and training equipment
for the basketball team and guitar cases for the band program.
Reference item 5.3 of November 12, 2014 EASC Agenda.
11.1.6
EASC 2014-198
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Citizens of North Lake Errock in the amount of $5,050 to be
funded from the 2014 Electoral Area “C” grant-in-aid budget to assist
with the costs of a) rejuvenating a local community park area, b)
providing a community Canada Day celebration in 2015 and c) the
purchase of emergency preparedness supplies for the benefit of the
local community.
Reference item 5.4 of November 12, 2014 EASC Agenda.
11.1.7
EASC 2014-199
T
H
AT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Harrison Mills Community Emergency Response Team in
the amount of $3,025 to be funded from the 2014 Electoral Area “C”
grant-in-aid budget to provide funds for the purchase of emergency
preparedness supplies to be used by the CERT Team in the local
Harrison Mills area.
Reference item 5.5 of November 12, 2014 EASC Agenda.
11.1.8
EASC 2014-200
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the South Lake Errock Land Owners Society in the amount of
$1,450 to be funded from the 2014 Electoral Area “C” grant-in-aid
budget to assist with the costs of compiling an emergency
preparedness kit for the benefit of local residents.
Reference item 5.6 of November 12, 2014 EASC Agenda.
11.1.9
EASC 2014-201
THAT
the Fraser Valley Regional District Board approve a grant-in-aid
to Popkum Volunteer Fire Department in the amount of $500 to be
funded from the 2014 Electoral Area “D” grant-in-aid budget to assist
with the costs of the fire department’s annual Christmas party.
Reference item 5.7 of November 12, 2014 EASC Agenda.
11.1.10
EASC 2014-203
THAT
the Fraser Valley Regional District Board direct staff to begin
the process to remove Lake Errock from the North Side Garbage
Service Area;
AND THAT
staff be directed to address Solid Waste management for
the Lake Errock area by preparing an amendment to the user fees for
the Harrison/Hemlock Garbage Service Area to provide for a two
tiered rate system which would charge higher user fee's to users not
within the service area (Lake Errock) as per Option 2 in the staff
report dated November 12, 2014 with respect to North Side Garbage.
Reference item 6.1 of November 12, 2014 EASC Agenda.
11.2
CONSENT AGENDA - ELECTORAL AREAS
EAs/Unweighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda item 11.2.1 be endorsed:
11.2.1
EASC 2014-204
THAT
the Fraser Valley Regional District Board direct staff to make
one application per Electoral Area for grant funding based on the
projects selected by the Electoral Area Directors.
Reference item 6.2 of November 12, 2014 EASC Agenda.

Item 12

ITEMS FOR INFORMATION
12.1
Thompson Nicola Regional District Board Highlights - October 23, 2014
153 - 153
12.2
Thompson-Nicola Regional District Board Highlights - November 6, 2014
154 - 154
12.3
Thompson-Nicola Regional District Board Highlights - November 20, 2014
155 - 155

Item 14

REPORTS BY BOARD DIRECTORS

Items 15 - 18

15.
PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA
16.
RESOLUTION TO CLOSE MEETING
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Meeting be closed to the public, except for Senior Staff and the Executive
Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened
in accordance to Section 90 of the
Community Charter
and to consider matters
pursuant to:
•
Section 90(1)(c) of the Community Charter - labour relations or other employee
relations;
•
Section 90(1)(e) of the Community Charter - the acquisition, disposition or
expropriation of land or improvements, if the Board considers that disclosure
could reasonably be expected to harm the interests of the Regional District;
•
Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to
solicitor-client privilege, including communications necessary for that purpose.
17.
RISE AND REPORT OUT OF CLOSED MEETING
18.
ADJOURNMENT
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board Open Meeting of November 25, 2014
be adjourned.