October 28, 2014 FVRD Board of Directors
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Items 1 & 2 - 1. CALL TO ORDER
2. APPROVAL OF AGENDA AND ADDENDA
2.1
Approval of Agenda
All/Unweighted
MOTION FOR CONSIDERATION THAT
the Agenda for the Fraser Valley Regional District Board Open Meeting of October 28, 2014 be approved;
AND THAT all delegations, reports, correspondence, committee and
commission minutes, and other information set to the Agenda be received for
information.
2.2 Approval of Addenda (if any)
All/Unweighted (2/3 Majority)
MOTION FOR CONSIDERATION
THAT
the Addenda for the Fraser Valley Regional District Board Open Meeting
of October 28, 2014 be approved;
AND THAT
all delegations, reports, correspondence, committee and
commission minutes, and other information set to the Addenda be received for
information.
Items 1 & 2
1. CALL TO ORDER2. APPROVAL OF AGENDA AND ADDENDA
2.1
Approval of Agenda
All/Unweighted
MOTION FOR CONSIDERATION THAT
the Agenda for the Fraser Valley Regional District Board Open Meeting of October 28, 2014 be approved;
AND THAT all delegations, reports, correspondence, committee and
commission minutes, and other information set to the Agenda be received for
information.
2.2 Approval of Addenda (if any)
All/Unweighted (2/3 Majority)
MOTION FOR CONSIDERATION
THAT
the Addenda for the Fraser Valley Regional District Board Open Meeting
of October 28, 2014 be approved;
AND THAT
all delegations, reports, correspondence, committee and
commission minutes, and other information set to the Addenda be received for
information.
»
Item 3 - DELEGATION(S)
3.1 Russ Black, Belkorp Environmental Services Inc.
Cost benefits of waste management options.
• Delegation Request Form - Belkorp
Item 3
DELEGATION(S)3.1 Russ Black, Belkorp Environmental Services Inc.
Cost benefits of waste management options.
• Delegation Request Form - Belkorp
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Item 4 - PRESENTATION BY STAFF
4.1 2014 FVRD Highlights
Item 4
PRESENTATION BY STAFF4.1 2014 FVRD Highlights
»
Items 5 & 6 - 5.
BOARD MINUTES & MATTERS ARISING
5.1
Board Meeting - September 30, 2014
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Minutes of the Fraser Valley Regional District Board Open Meeting of
September 30, 2014 be adopted.
6.
COMMITTEE/COMMISSION MINUTES FOR INFORMATION AND MATTERS
ARISING
6.1
Draft Regional and Corporate Services Committee - October 15, 2014
6.2
Draft Electoral Area Services Committee - October 15, 2014
6.3
Draft Recreation, Culture and Airpark Services Commission - October 2, 2014
Items 5 & 6
5.BOARD MINUTES & MATTERS ARISING
5.1
Board Meeting - September 30, 2014
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Minutes of the Fraser Valley Regional District Board Open Meeting of
September 30, 2014 be adopted.
6.
COMMITTEE/COMMISSION MINUTES FOR INFORMATION AND MATTERS
ARISING
6.1
Draft Regional and Corporate Services Committee - October 15, 2014
6.2
Draft Electoral Area Services Committee - October 15, 2014
6.3
Draft Recreation, Culture and Airpark Services Commission - October 2, 2014
»
Item 7 - CORPORATE ADMINISTRATION
7.1 Grant-ln-Aid Request - Boston Bar / North Bend Enhancement Society. Electoral Area A
All/Unweighted
Staff report dated October 17, 2014 from Mike Veenbaas, Manager of
Financial Services
GIA Request - Boston Bar/North Bend Enhancement Society
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Boston Bar / North Bend Enhancement Society in the amount of $5,000 to be funded from the 2014 Electoral Area "A" grant-in-aid budget to assist with the costs of finishing the Community Pavilion pillars with stonework and assisting with the publishing of the community newsletter
7.2 Grant-ln-Aid - McConnell Creek Community Hall. Electoral Area F
All/Unweighted
Staff report dated October 17, 2014 from Mike Veenbaas, Manager of
Financial Services
Grant-in-Aid Request - McConnell Creek Community Hall
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the McConnell Creek Community Hall in the amount of $5,000 to be funded from the 2014 Electoral Area "F" grant-in-aid budget to assist with the costs of purchasing new chairs for the hall, installing a roof over a storage container and pouring a cement slab for the picnic table.
7.3 Ratification of Volunteer Fire Department Members
All/Unweighted
Staff report dated October 17, 2014 from Chris Wilson, Manager of Electoral Area Emergency Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board ratify the appointment of the following volunteer fire department recruit members in accordance with "Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1198, 2013:"
Chilliwack River Valley Volunteer Fire Department:
Kathryn Marynowski Chris Cook Keaton Reavie
Columbia Valley Volunteer Fire Department:
Logan Leboe
7.4 Report of Election Results - Election by Acclamation
Staff report dated October 21, 2014 from Suzanne Gresham, Chief
Election Officer
Notice of Advance Voting Opportunity - Notice of Election by Voting
7.5 FVRD Team Work Wear 58 All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative
Officer
Team Wear
MOTION FOR CONSIDERATION
[RACS 2014-071] THAT the Fraser Valley Regional District Board direct staff to develop a policy to allow staff to purchase Team Wear in equal partnership with the FVRD;
AND THAT the funds to support the Team Wear initiative come from operational surplus.
7.6 2014 Christmas Closure of FVRD Corporate Office 61 All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative Officer
MOTION FOR CONSIDERATION
[RACS 2014-072] THAT the Fraser Valley Regional District Board approve the closure of the FVRD Corporate office to the public on Monday, December 29 , Tuesday, December 30 , and Wednesday, December 31s , 2014.
7.7 Proposed Revision to FVRD Board and Committee Procedures Bylaw No. 0433, 2001 to address the Reconsideration of Matters at a Committee Level
All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative Officer
MOTION FOR CONSIDERATION
[RACS 2014-073] [EASC 2014-191] THAT the Fraser Valley Regional District Board direct staff to initiate a bylaw revision of FVRD Board and Committee Procedures Bylaw No. 0433, 2001 to address the reconsideration of matters at a Committee level.
7.8 Amendment to Records Classification and Retention Schedule
All/Unweighted
Staff report dated October 20, 2014 from Pam Loat, Administrative and Information Services Coordinator Draft Amendments
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Records Classification and Retention Schedule be amended by:
1) adding a new records classification for FVRD FOI Requests to other Agencies along with a retention of CY+1/6y/D;
2) changing the retention for superannuation records to CY+1/6y/D;
3) changing the retention for Soil Removal and Deposit permits to SO/2y/D;
4) adding Herbicide and Pesticide Application Records to Noxious Weed and Mosquito Control Primaries with Permanent Retentions and changing the media format for Pesticide Use Permits to hard copy;
5) adding a secondary classification for Function Participation to Mosquito Control Records along with a retention of CY+1/6y/P; and
6) adding a new records classification for Hospital District Administrative Reports and Statistics associated retentions.
Item 7
CORPORATE ADMINISTRATION7.1 Grant-ln-Aid Request - Boston Bar / North Bend Enhancement Society. Electoral Area A
All/Unweighted
Staff report dated October 17, 2014 from Mike Veenbaas, Manager of
Financial Services
GIA Request - Boston Bar/North Bend Enhancement Society
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Boston Bar / North Bend Enhancement Society in the amount of $5,000 to be funded from the 2014 Electoral Area "A" grant-in-aid budget to assist with the costs of finishing the Community Pavilion pillars with stonework and assisting with the publishing of the community newsletter
7.2 Grant-ln-Aid - McConnell Creek Community Hall. Electoral Area F
All/Unweighted
Staff report dated October 17, 2014 from Mike Veenbaas, Manager of
Financial Services
Grant-in-Aid Request - McConnell Creek Community Hall
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the McConnell Creek Community Hall in the amount of $5,000 to be funded from the 2014 Electoral Area "F" grant-in-aid budget to assist with the costs of purchasing new chairs for the hall, installing a roof over a storage container and pouring a cement slab for the picnic table.
7.3 Ratification of Volunteer Fire Department Members
All/Unweighted
Staff report dated October 17, 2014 from Chris Wilson, Manager of Electoral Area Emergency Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board ratify the appointment of the following volunteer fire department recruit members in accordance with "Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1198, 2013:"
Chilliwack River Valley Volunteer Fire Department:
Kathryn Marynowski Chris Cook Keaton Reavie
Columbia Valley Volunteer Fire Department:
Logan Leboe
7.4 Report of Election Results - Election by Acclamation
Staff report dated October 21, 2014 from Suzanne Gresham, Chief
Election Officer
Notice of Advance Voting Opportunity - Notice of Election by Voting
7.5 FVRD Team Work Wear 58 All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative
Officer
Team Wear
MOTION FOR CONSIDERATION
[RACS 2014-071] THAT the Fraser Valley Regional District Board direct staff to develop a policy to allow staff to purchase Team Wear in equal partnership with the FVRD;
AND THAT the funds to support the Team Wear initiative come from operational surplus.
7.6 2014 Christmas Closure of FVRD Corporate Office 61 All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative Officer
MOTION FOR CONSIDERATION
[RACS 2014-072] THAT the Fraser Valley Regional District Board approve the closure of the FVRD Corporate office to the public on Monday, December 29 , Tuesday, December 30 , and Wednesday, December 31s , 2014.
7.7 Proposed Revision to FVRD Board and Committee Procedures Bylaw No. 0433, 2001 to address the Reconsideration of Matters at a Committee Level
All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative Officer
MOTION FOR CONSIDERATION
[RACS 2014-073] [EASC 2014-191] THAT the Fraser Valley Regional District Board direct staff to initiate a bylaw revision of FVRD Board and Committee Procedures Bylaw No. 0433, 2001 to address the reconsideration of matters at a Committee level.
7.8 Amendment to Records Classification and Retention Schedule
All/Unweighted
Staff report dated October 20, 2014 from Pam Loat, Administrative and Information Services Coordinator Draft Amendments
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Records Classification and Retention Schedule be amended by:
1) adding a new records classification for FVRD FOI Requests to other Agencies along with a retention of CY+1/6y/D;
2) changing the retention for superannuation records to CY+1/6y/D;
3) changing the retention for Soil Removal and Deposit permits to SO/2y/D;
4) adding Herbicide and Pesticide Application Records to Noxious Weed and Mosquito Control Primaries with Permanent Retentions and changing the media format for Pesticide Use Permits to hard copy;
5) adding a secondary classification for Function Participation to Mosquito Control Records along with a retention of CY+1/6y/P; and
6) adding a new records classification for Hospital District Administrative Reports and Statistics associated retentions.
»
Item 8 - BYLAWS
8.1 FVRD Revenue Anticipation Borrowing Bylaw No. 1293. 2014
Motion No. 1:1st Reading - All/Weighted Motion No. 2:2nd & 3rd Reading - All/Weighted Motion No. 3: Adoption - All/Weighted (2/3 Majority)
Staff report dated October 17, 2014 from Mike Veenbaas, Manager of Financial Services Bylaw No. 1293, 2014
MOTION FOR CONSIDERATION
MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Revenue Anticipation Borrowing Bylaw No. 1293, 2014".
MOTION FOR CONSIDERATION
MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Revenue Anticipation Borrowing Bylaw No. 1293, 2014".
MOTION FOR CONSIDERATION
MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as "Fraser Valley Regional District Revenue Anticipation Borrowing Bylaw No. 1293, 2014".
8.2 Proposed Security Issuing Bylaw 1296. 2014 (Village of Harrison Hot Springs
Motion No. 1:1st Reading - All/Weighted Motion No. 2:2nd & 3rd Reading - All/Weighted Motion No. 3: Adoption - All/Weighted (2/3 Majority)
Staff report dated October 20, 2014 from Mike Veenbaas, Manager of
Financial Services
Bylaw No. 1296, 2014
Letter dated October 20, 2014 from Village of Harrison Hot Springs
MOTION FOR CONSIDERATION
MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1296, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1296, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1296, 2014.
8.3 FVRD Sub-Regional Animal Control Service Area Establishment Bylaw No. 83 -122
1287. 2014 (Abbotsford)
Motion No. 1:1st Reading/All Unweighted
Motion No. 2:2nd & 3rd Reading/All Unweighted
Motion No. 3: All/Unweighted
Staff report dated October 28, 2014 from Stacey Barker, Manager of
Environmental Services
Bylaw No. 1287, 2014
Business Case - Provision of Animal Control Services to the City of
Abbotsford
Letter dated September 15, 2014 from City of Abbotsford
MOTION FOR CONSIDERATION
MOTION NO. 1: [RACS 2014-068] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Sub-Regional Animal Control Service Area Amendment Bylaw No. 1287, 2014".
MOTION FOR CONSIDERATION
MOTION NO. 2: [RACS 2014-068] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Sub-Regional Animal Control Service Area Amendment Bylaw No. 1287,2014".
MOTION FOR CONSIDERATION
MOTION NO. 3: [RACS 2014-068] THAT Bylaw No. 1287, 2014 be submitted to the Inspector of Municipalities for approval once statutory consent of the stakeholder is obtained.
8.4 FVRD Zoning Amendment Application. Bylaw No. 1116. 2012. Rezoning to 123-127
facilitate a 4 lot residential subdivision at 12797 Sylvester Road. Electoral Area
F
Adoption - EAs/Unweighted
Staff report dated October 8, 2014 from Aja Philp, Planner I Bylaw No. 1116, 2014
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Zoning Amendment Bylaw No. 1116, 2012.
8.5 FVRD Board Members Oath of Office Bylaw No. 1297, 2014
[BD 2014-286] THAT the Fraser Valley Regional District Board prepare a bylaw to create an Oath of Office for Directors elected and appointed to the Fraser Valley Regional District Board.
Motion No. 1:1st Reading - All/Unweighted Motion No. 2:2nd & 3rd Reading - All/Unweighted Motion No. 3: Adoption - All/Unweighted (2/3 Majority)
Bylaw No.1297, 2014
MOTION FOR CONSIDERATION
MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Board Members Oath of Office Bylaw No. 1297, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as 'Fraser Valley Regional District Board Members Oath of Office Bylaw No. 1297, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Board Members Oath of Office Bylaw No. 1297, 2014'.
Item 8
BYLAWS8.1 FVRD Revenue Anticipation Borrowing Bylaw No. 1293. 2014
Motion No. 1:1st Reading - All/Weighted Motion No. 2:2nd & 3rd Reading - All/Weighted Motion No. 3: Adoption - All/Weighted (2/3 Majority)
Staff report dated October 17, 2014 from Mike Veenbaas, Manager of Financial Services Bylaw No. 1293, 2014
MOTION FOR CONSIDERATION
MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Revenue Anticipation Borrowing Bylaw No. 1293, 2014".
MOTION FOR CONSIDERATION
MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Revenue Anticipation Borrowing Bylaw No. 1293, 2014".
MOTION FOR CONSIDERATION
MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as "Fraser Valley Regional District Revenue Anticipation Borrowing Bylaw No. 1293, 2014".
8.2 Proposed Security Issuing Bylaw 1296. 2014 (Village of Harrison Hot Springs
Motion No. 1:1st Reading - All/Weighted Motion No. 2:2nd & 3rd Reading - All/Weighted Motion No. 3: Adoption - All/Weighted (2/3 Majority)
Staff report dated October 20, 2014 from Mike Veenbaas, Manager of
Financial Services
Bylaw No. 1296, 2014
Letter dated October 20, 2014 from Village of Harrison Hot Springs
MOTION FOR CONSIDERATION
MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1296, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1296, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1296, 2014.
8.3 FVRD Sub-Regional Animal Control Service Area Establishment Bylaw No. 83 -122
1287. 2014 (Abbotsford)
Motion No. 1:1st Reading/All Unweighted
Motion No. 2:2nd & 3rd Reading/All Unweighted
Motion No. 3: All/Unweighted
Staff report dated October 28, 2014 from Stacey Barker, Manager of
Environmental Services
Bylaw No. 1287, 2014
Business Case - Provision of Animal Control Services to the City of
Abbotsford
Letter dated September 15, 2014 from City of Abbotsford
MOTION FOR CONSIDERATION
MOTION NO. 1: [RACS 2014-068] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Sub-Regional Animal Control Service Area Amendment Bylaw No. 1287, 2014".
MOTION FOR CONSIDERATION
MOTION NO. 2: [RACS 2014-068] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Sub-Regional Animal Control Service Area Amendment Bylaw No. 1287,2014".
MOTION FOR CONSIDERATION
MOTION NO. 3: [RACS 2014-068] THAT Bylaw No. 1287, 2014 be submitted to the Inspector of Municipalities for approval once statutory consent of the stakeholder is obtained.
8.4 FVRD Zoning Amendment Application. Bylaw No. 1116. 2012. Rezoning to 123-127
facilitate a 4 lot residential subdivision at 12797 Sylvester Road. Electoral Area
F
Adoption - EAs/Unweighted
Staff report dated October 8, 2014 from Aja Philp, Planner I Bylaw No. 1116, 2014
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Zoning Amendment Bylaw No. 1116, 2012.
8.5 FVRD Board Members Oath of Office Bylaw No. 1297, 2014
[BD 2014-286] THAT the Fraser Valley Regional District Board prepare a bylaw to create an Oath of Office for Directors elected and appointed to the Fraser Valley Regional District Board.
Motion No. 1:1st Reading - All/Unweighted Motion No. 2:2nd & 3rd Reading - All/Unweighted Motion No. 3: Adoption - All/Unweighted (2/3 Majority)
Bylaw No.1297, 2014
MOTION FOR CONSIDERATION
MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Board Members Oath of Office Bylaw No. 1297, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as 'Fraser Valley Regional District Board Members Oath of Office Bylaw No. 1297, 2014'.
MOTION FOR CONSIDERATION
MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Board Members Oath of Office Bylaw No. 1297, 2014'.
»
Item 9 - PERMITS
9.1 Development Variance Permit 2014-24 for a covered porch addition at 41379 Nicomen Island Trunk Road, Deroche. BC - Electoral Area G
EAs/Unweighted
Staff report dated September 30, 2014 from Dawn Smith, Planner 1 DVP Application Submissions from the public
MOTION FOR CONSIDERATION
[EASC 2014-188] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2014-24 to vary the front lot line setback of an existing covered deck at 41379 Nicomen Island Trunk Road, Electoral Area "G" subject to consideration of any comments raised as a result of neighbourhood notification.
Item 9
PERMITS9.1 Development Variance Permit 2014-24 for a covered porch addition at 41379 Nicomen Island Trunk Road, Deroche. BC - Electoral Area G
EAs/Unweighted
Staff report dated September 30, 2014 from Dawn Smith, Planner 1 DVP Application Submissions from the public
MOTION FOR CONSIDERATION
[EASC 2014-188] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2014-24 to vary the front lot line setback of an existing covered deck at 41379 Nicomen Island Trunk Road, Electoral Area "G" subject to consideration of any comments raised as a result of neighbourhood notification.
»
Item 10 - CONTRACTS AND COVENANTS
10.1 Harrison Mills Transfer Station - Award of Operating Contract
All/Weighted
Staff report dated October 10, 2014 from James Storey, Manager of Community Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board authorize its signatories to enter into a contract with Lacey Developments for the operation of the Harrison Mills Transfer Station for a three year term and an optional two year extension in an amount not to exceed $28,599.96.
10.2 Yale Firehall #1 Ground Lease and Construction Management
All/Weighted
Staff report dated October 21, 2014 from Chris Wilson, Manager of Electoral Area Emergency Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board authorize its signatories to execute a lease agreement with the Yale Ratepayer's Association for the lease of a parcel of land upon which the new Yale and District Firehall #1 will be constructed on;
AND THAT the Fraser Valley Regional District Board authorize staff to act as the "General Contractor" for the construction of the new Yale Firehall #1.
10.3 FVRD Regional Airpark - Land Lease Agreement All/Weighted
MOTION FOR CONSIDERATION
[RCASC 39-2014] THAT the Fraser Valley Regional District Board authorize its signatories to enter into a land lease agreement with Fresh Development at the FVRD Regional Airpark.
10.4 Renewal of Emil Anderson Construction Land Lease at FVRD Regional Airpark
All/Weighted
Staff report dated October 22, 2014 from Milly Marshall, Manager of Recreation, Culture and Airpark Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board authorize its signatories to execute the renewal of the Emil Anderson Construction Land Lease Agreement, for a 5 year term, at a rate of Two Thousand Two Hundred and Sixty Eight Dollars and Two Cents, including GST, per annum.
10.5 Contract Administration Monthly Report
Staff report dated October 17, 2014 from Pam Loat, Administrative and Information Services Coordinator
Item 10
CONTRACTS AND COVENANTS10.1 Harrison Mills Transfer Station - Award of Operating Contract
All/Weighted
Staff report dated October 10, 2014 from James Storey, Manager of Community Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board authorize its signatories to enter into a contract with Lacey Developments for the operation of the Harrison Mills Transfer Station for a three year term and an optional two year extension in an amount not to exceed $28,599.96.
10.2 Yale Firehall #1 Ground Lease and Construction Management
All/Weighted
Staff report dated October 21, 2014 from Chris Wilson, Manager of Electoral Area Emergency Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board authorize its signatories to execute a lease agreement with the Yale Ratepayer's Association for the lease of a parcel of land upon which the new Yale and District Firehall #1 will be constructed on;
AND THAT the Fraser Valley Regional District Board authorize staff to act as the "General Contractor" for the construction of the new Yale Firehall #1.
10.3 FVRD Regional Airpark - Land Lease Agreement All/Weighted
MOTION FOR CONSIDERATION
[RCASC 39-2014] THAT the Fraser Valley Regional District Board authorize its signatories to enter into a land lease agreement with Fresh Development at the FVRD Regional Airpark.
10.4 Renewal of Emil Anderson Construction Land Lease at FVRD Regional Airpark
All/Weighted
Staff report dated October 22, 2014 from Milly Marshall, Manager of Recreation, Culture and Airpark Services
MOTION FOR CONSIDERATION
THAT the Fraser Valley Regional District Board authorize its signatories to execute the renewal of the Emil Anderson Construction Land Lease Agreement, for a 5 year term, at a rate of Two Thousand Two Hundred and Sixty Eight Dollars and Two Cents, including GST, per annum.
10.5 Contract Administration Monthly Report
Staff report dated October 17, 2014 from Pam Loat, Administrative and Information Services Coordinator
»
Item 11 - OTHER MATTERS
11.1 Director Attendance at "Local Governments and First Nations: Critical Issues" Legal Seminar
All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative
Officer
'Critical Issues for Local Governments and First Nations Seminar'
Program
MOTION FOR CONSIDERATION
[RACS 2014-070] THAT the Fraser Valley Regional District Board direct staff to allocate the costs for Director Bales' attendance at "Local Governments and First Nations: Critical Issues" legal seminar to Area "C".
11.2 2014 FVRD "Social Housing Inventory" and "Services and Resource Inventory" Update
All/Unweighted
Staff report dated October 6, 2014 from Alison Stewart, Senior Planner,
Strategic Planing and Initiatives
Draft 204 FVRD Services Inventory
Draft 2014 FVRD Social Housing Inventory - Updated
MOTION FOR CONSIDERATION
[RACS 2014-069] THAT the updated 2014 Social Housing and Services and Resource Inventories for the City of Abbotsford, City of Chilliwack, District of Mission, District of Kent/Harrison Hot Springs and the District of Hope and Area be posted to the Fraser Valley Regional District's web site, distributed to member municipalities and be publicized on the Region's Social Media feeds;
AND THAT consideration be given to converting these documents into a web-based database that can be easily updated and therefore be more current.
Item 11
OTHER MATTERS11.1 Director Attendance at "Local Governments and First Nations: Critical Issues" Legal Seminar
All/Unweighted
Staff report dated October 2, 2014 from Paul Gipps, Chief Administrative
Officer
'Critical Issues for Local Governments and First Nations Seminar'
Program
MOTION FOR CONSIDERATION
[RACS 2014-070] THAT the Fraser Valley Regional District Board direct staff to allocate the costs for Director Bales' attendance at "Local Governments and First Nations: Critical Issues" legal seminar to Area "C".
11.2 2014 FVRD "Social Housing Inventory" and "Services and Resource Inventory" Update
All/Unweighted
Staff report dated October 6, 2014 from Alison Stewart, Senior Planner,
Strategic Planing and Initiatives
Draft 204 FVRD Services Inventory
Draft 2014 FVRD Social Housing Inventory - Updated
MOTION FOR CONSIDERATION
[RACS 2014-069] THAT the updated 2014 Social Housing and Services and Resource Inventories for the City of Abbotsford, City of Chilliwack, District of Mission, District of Kent/Harrison Hot Springs and the District of Hope and Area be posted to the Fraser Valley Regional District's web site, distributed to member municipalities and be publicized on the Region's Social Media feeds;
AND THAT consideration be given to converting these documents into a web-based database that can be easily updated and therefore be more current.
»
Consent Agenda - CONSENT AGENDA
12.1 CONSENT AGENDA - FULL BOARD All/Unweighted
All staff reports respecting these items are available in the Directors' Office and on the FVRD corporte website:
http:Zwww.fvrd.bc.ca/lnside the FVRD/MeetingsAgendasMinutes/
Pages/default, aspx
MOTION FOR CONSIDERATION
THAT the following Consent Agenda items 12.1.1 to 12.1.5 be endorsed:
12.1.1 RACS 2014-067
THAT the Fraser Valley Regional District Board endorse the Electric Vehicle Business Case;
AND THAT the Fraser Valley Regional District Board direct staff to consider the findings of the Electric Vehicle Business Case during the next purchase of a corporate fleet vehicle.
Reference item 4.1.2 of October 15, 2014 RACS Agenda.
12.1.2 RACS 2014-074
THAT staff be directed to write letters to Emergency Management BC, the Ministry of Environment, and local Members of the Legislative Assembly expressing our objection to the proposed emergency open burn of debris from the Fraser River Debris Trap;
AND THAT a request for a full health impact study to be undertaken prior to a decision being made.
Reference item 6.1 of October 15, 2014 RACS Agenda.
12.1.3 EASC 2014-186
THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the Dewdney Elementary School PAC in the amount of $1,850 to be funded from the 2014 Electoral Area "G" grant-in-aid budget to provide funds for supporting a) the physical needs of students through healthy food programs, b) household hampers & winter clothes to needy students and c) transportation to special events.
Reference item 6.1 of October 15, 2014 EASC Agenda.
MA A EASC 2014-187
THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the Deroche Elementary School PAC in the amount of $1,775 to be funded from the 2014 Electoral Area 'C grant-in-aid budget to provide funds for supporting a) the physical needs of students through healthy food programs, b) Christmas hampers & winter clothes to needy students and c) transportation to special events.
Referemce item 6.2 of October 15, 2014 EASC Agenda.
12.1.5 EASC 2014-190
THAT the Fraser Valley Regional District Board approve the expenditure up to fifteen thousand dollars ($15,000) for the purpose of trail improvements at Eagle Point community Park from reserves.
Reference item 10.1 of October 15, 2014 EASC Agenda.
12.2 CONSENT AGENDA - ELECTORAL AREAS
EAs/Unweighted
MOTION FOR CONSIDERATION
THAT the following Consent Agenda item EASC 2014-189 be endorsed:
12.2.1 EASC 2014-189
THAT the applicant submit updated information regarding the Cultus Lakeside Condominium proposal; AND THAT the consideration of Development Variance Permit 2014-25 and Development Permit 2014-11 be deferred until after the new Area Director for Electoral Area H is in place and the updated information is provided.
Reference item 8.2 of October 15, 2014 EASC Agenda.
12.3 CONSENT AGENDA - ELECTORAL AREAS A. B and Hope Areas A, B and Hope/Weighted
MOTION FOR CONSIDERATION
THAT the following Consent Agenda items 12.3.1 to 12.3.2 be endorsed:
12.3.1 RCASC 29-2014
THAT the Recreation, Culture and Airpark Serices Commission formally appoint members of the public, Theresa Cooke and Glen Keil, to the Donation Sub-Committee;
AND THAT Chair Forman and Commissioner Adamson also be appointed;
AND FINALLY THAT the inaugural Donation Sub-Committee meeting be scheduled for October 16, 2014.
Reference item 4.2 of October 2, 2014 RCASC Meeting.
12.3.2 RCASC 34-2014
THAT staff be directed to negotiate advertising space through Advantage Hope at the Hunter Creek and Hope Visitor Centre kiosks;
AND THAT the services of a graphic designer be contracted for the creation of the signage that is in keeping with the FVRD - Recreation, Culture & Airpark Services branding.
Reference item 6.3 of October 2, 2014 RCASC Agenda.
12.4 CONSENT AGENDA - Hope and Area B Hope and Area B/AII Weighted
MOTION FOR CONSIDERATION
THAT the following Consent Agenda items 12.4.1 to12.4.6 be endorsed:
12.4.1 RCASC 30-2014
THAT the plans for renovation of office spaces in the DSAC be undertaken as soon as possible: AND THAT expansion of the gym area be scheduled for 2015.
Reference item 4.2 of October 2, 2014 RCASC Agenda.
12.4.2 RCASC 32-2014
THAT vending machines installed in facilities operated by the FVRD-Recreation, Culture & Airpark Services Commission provide food and drink options that are in keeping with the Ministry of Health's Nutrition Guidelines for Vending Machines in B.C. Public Buildings policy;
AND THAT staff be directed to proceed with pursuing a contract with Coca Cola for exclusive rights to beverage sales;
AND FURTHER THAT staff be directed to proceed with entering into an agreement with Fraser Valley Vending ffor the provision of healthy snacks;
AND FINALLY THAT concession service contracts include adherence to the Ministry of Health's Nutrition Guidelines for Vending Machines in B.C. Public Buildings policy.
Reference item 6.1 of October 2, 2014 RCASC Agenda.
12.4.3 RCASC 33-2014
THAT the Recreation, Culture and Airpark Services Commission support the Big Brothers Big Sisters of the Fraser Valley by waiving pool or arena admission fees for children in the Big Brothers Big Sisters program.
Reference item 6.2 of October 2, 2014 RCASC Agenda.
12.4.4 RCASC 35-2014
THAT the FVRD - Recreation, Culture and Airpark Services Commission Ice Allocation Policy revised September 2014, be adopted.
Reference item 6.4 of October 2, 2014 RCASC Agenda.
12.4.5 RCASC 36-2014
THAT the 2014/2015 concession license agreement terms and condition regarding rental fee structue remain unchanged from 2013;
AND THAT staff proceed with advertising for concession services.
Reference item 6.5 of October 2, 2014 RCASC Agenda.
12.4.6 RCASC 37-2014
THAT packaged peanut sales continue to be offered through vending machines and/or concession services in accordance with the Ministry of Health's Nutrition Guidelines for Vending Machines in B.C. Public Buildings policy.
Reference item 7.1 of October 2, 2014 RCASC Agenda.
Consent Agenda
CONSENT AGENDA12.1 CONSENT AGENDA - FULL BOARD All/Unweighted
All staff reports respecting these items are available in the Directors' Office and on the FVRD corporte website:
http:Zwww.fvrd.bc.ca/lnside the FVRD/MeetingsAgendasMinutes/
Pages/default, aspx
MOTION FOR CONSIDERATION
THAT the following Consent Agenda items 12.1.1 to 12.1.5 be endorsed:
12.1.1 RACS 2014-067
THAT the Fraser Valley Regional District Board endorse the Electric Vehicle Business Case;
AND THAT the Fraser Valley Regional District Board direct staff to consider the findings of the Electric Vehicle Business Case during the next purchase of a corporate fleet vehicle.
Reference item 4.1.2 of October 15, 2014 RACS Agenda.
12.1.2 RACS 2014-074
THAT staff be directed to write letters to Emergency Management BC, the Ministry of Environment, and local Members of the Legislative Assembly expressing our objection to the proposed emergency open burn of debris from the Fraser River Debris Trap;
AND THAT a request for a full health impact study to be undertaken prior to a decision being made.
Reference item 6.1 of October 15, 2014 RACS Agenda.
12.1.3 EASC 2014-186
THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the Dewdney Elementary School PAC in the amount of $1,850 to be funded from the 2014 Electoral Area "G" grant-in-aid budget to provide funds for supporting a) the physical needs of students through healthy food programs, b) household hampers & winter clothes to needy students and c) transportation to special events.
Reference item 6.1 of October 15, 2014 EASC Agenda.
MA A EASC 2014-187
THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the Deroche Elementary School PAC in the amount of $1,775 to be funded from the 2014 Electoral Area 'C grant-in-aid budget to provide funds for supporting a) the physical needs of students through healthy food programs, b) Christmas hampers & winter clothes to needy students and c) transportation to special events.
Referemce item 6.2 of October 15, 2014 EASC Agenda.
12.1.5 EASC 2014-190
THAT the Fraser Valley Regional District Board approve the expenditure up to fifteen thousand dollars ($15,000) for the purpose of trail improvements at Eagle Point community Park from reserves.
Reference item 10.1 of October 15, 2014 EASC Agenda.
12.2 CONSENT AGENDA - ELECTORAL AREAS
EAs/Unweighted
MOTION FOR CONSIDERATION
THAT the following Consent Agenda item EASC 2014-189 be endorsed:
12.2.1 EASC 2014-189
THAT the applicant submit updated information regarding the Cultus Lakeside Condominium proposal; AND THAT the consideration of Development Variance Permit 2014-25 and Development Permit 2014-11 be deferred until after the new Area Director for Electoral Area H is in place and the updated information is provided.
Reference item 8.2 of October 15, 2014 EASC Agenda.
12.3 CONSENT AGENDA - ELECTORAL AREAS A. B and Hope Areas A, B and Hope/Weighted
MOTION FOR CONSIDERATION
THAT the following Consent Agenda items 12.3.1 to 12.3.2 be endorsed:
12.3.1 RCASC 29-2014
THAT the Recreation, Culture and Airpark Serices Commission formally appoint members of the public, Theresa Cooke and Glen Keil, to the Donation Sub-Committee;
AND THAT Chair Forman and Commissioner Adamson also be appointed;
AND FINALLY THAT the inaugural Donation Sub-Committee meeting be scheduled for October 16, 2014.
Reference item 4.2 of October 2, 2014 RCASC Meeting.
12.3.2 RCASC 34-2014
THAT staff be directed to negotiate advertising space through Advantage Hope at the Hunter Creek and Hope Visitor Centre kiosks;
AND THAT the services of a graphic designer be contracted for the creation of the signage that is in keeping with the FVRD - Recreation, Culture & Airpark Services branding.
Reference item 6.3 of October 2, 2014 RCASC Agenda.
12.4 CONSENT AGENDA - Hope and Area B Hope and Area B/AII Weighted
MOTION FOR CONSIDERATION
THAT the following Consent Agenda items 12.4.1 to12.4.6 be endorsed:
12.4.1 RCASC 30-2014
THAT the plans for renovation of office spaces in the DSAC be undertaken as soon as possible: AND THAT expansion of the gym area be scheduled for 2015.
Reference item 4.2 of October 2, 2014 RCASC Agenda.
12.4.2 RCASC 32-2014
THAT vending machines installed in facilities operated by the FVRD-Recreation, Culture & Airpark Services Commission provide food and drink options that are in keeping with the Ministry of Health's Nutrition Guidelines for Vending Machines in B.C. Public Buildings policy;
AND THAT staff be directed to proceed with pursuing a contract with Coca Cola for exclusive rights to beverage sales;
AND FURTHER THAT staff be directed to proceed with entering into an agreement with Fraser Valley Vending ffor the provision of healthy snacks;
AND FINALLY THAT concession service contracts include adherence to the Ministry of Health's Nutrition Guidelines for Vending Machines in B.C. Public Buildings policy.
Reference item 6.1 of October 2, 2014 RCASC Agenda.
12.4.3 RCASC 33-2014
THAT the Recreation, Culture and Airpark Services Commission support the Big Brothers Big Sisters of the Fraser Valley by waiving pool or arena admission fees for children in the Big Brothers Big Sisters program.
Reference item 6.2 of October 2, 2014 RCASC Agenda.
12.4.4 RCASC 35-2014
THAT the FVRD - Recreation, Culture and Airpark Services Commission Ice Allocation Policy revised September 2014, be adopted.
Reference item 6.4 of October 2, 2014 RCASC Agenda.
12.4.5 RCASC 36-2014
THAT the 2014/2015 concession license agreement terms and condition regarding rental fee structue remain unchanged from 2013;
AND THAT staff proceed with advertising for concession services.
Reference item 6.5 of October 2, 2014 RCASC Agenda.
12.4.6 RCASC 37-2014
THAT packaged peanut sales continue to be offered through vending machines and/or concession services in accordance with the Ministry of Health's Nutrition Guidelines for Vending Machines in B.C. Public Buildings policy.
Reference item 7.1 of October 2, 2014 RCASC Agenda.
»
Items 13 - 17 - ITEMS FOR INFORMATION
13.1 Letter dated October 2. 2014 from John Horgan. Leader. Official Opposition and Selina Robinson. MLA Coquitlam-Maillardville regarding outcome of 2014 UBCM Convention.
13.2 Thompson-Nicola Regional District Board Highlights - October 9. 2014
13.3 Letter dated October 9. 2014 from Municipal Insurance Association of BC regarding Dividend Cheque.
13.4 Response letter dated September 18. 2014 from Minister Mary Polak. Ministry of Environment regarding the Future of Light Duty Vehicle Emissions Testing After AirCare.
13.5 Response letter dated September 24. 2014 from Minister Mary Polak. Ministry of Environment regarding the British Columbia Wood Stove Exchange Program.
13.6 BC Hydro Interior to Lower Mainland (ILM) Transmission Project- Fall 2014 Project Update.
13.7 Staff report dated October 15, 2014 from Rebecca Abernethy. Environmental Services Coordinator regarding New Mission Air Quality Monitoring Station.
13.8 Staff report dated October 15. 2014 from Lance Lilley. Watershed Planner and FVRD Mosquito Control Program 2014 Year End Report.
13.9 Email dated October23.2014 from Hon. Coralee Oakes. Minister of Community, Sport and Cultural Development regarding some of the
initiatives to which the Provice ofBC committed during the UBCM Convention.
14. REPORTS BY STAFF
15. REPORTS BY BOARD DIRECTORS
16. PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA
17. ADJOURNMENT
Items 13 - 17
ITEMS FOR INFORMATION13.1 Letter dated October 2. 2014 from John Horgan. Leader. Official Opposition and Selina Robinson. MLA Coquitlam-Maillardville regarding outcome of 2014 UBCM Convention.
13.2 Thompson-Nicola Regional District Board Highlights - October 9. 2014
13.3 Letter dated October 9. 2014 from Municipal Insurance Association of BC regarding Dividend Cheque.
13.4 Response letter dated September 18. 2014 from Minister Mary Polak. Ministry of Environment regarding the Future of Light Duty Vehicle Emissions Testing After AirCare.
13.5 Response letter dated September 24. 2014 from Minister Mary Polak. Ministry of Environment regarding the British Columbia Wood Stove Exchange Program.
13.6 BC Hydro Interior to Lower Mainland (ILM) Transmission Project- Fall 2014 Project Update.
13.7 Staff report dated October 15, 2014 from Rebecca Abernethy. Environmental Services Coordinator regarding New Mission Air Quality Monitoring Station.
13.8 Staff report dated October 15. 2014 from Lance Lilley. Watershed Planner and FVRD Mosquito Control Program 2014 Year End Report.
13.9 Email dated October23.2014 from Hon. Coralee Oakes. Minister of Community, Sport and Cultural Development regarding some of the
initiatives to which the Provice ofBC committed during the UBCM Convention.
14. REPORTS BY STAFF
15. REPORTS BY BOARD DIRECTORS
16. PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA
17. ADJOURNMENT
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