October 27, 2015 FVRD Board of Directors/Hospital Board
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Items 1 & 2 - 1. CALL TO ORDER
2. APPROVAL OF AGENDA AND ADDENDA
2.1 Approval of Agenda
All/Unweighted
MOTION FOR CONSIDERATION
THAT the Agenda for the Fraser Valley Regional District Board Open Meeting
of October 27, 2015 be approved;
AND THAT all delegations, reports, correspondence, committee and commission
minutes, and other information set to the Agenda be received for information.
2.2 Approval of Addenda (if any)
All/Unweighted (2/3 Majority)
MOTION FOR CONSIDERATION
THAT the Addenda for the Fraser Valley Regional District Board Open Meeting
of October 27, 2015 be approved;
AND THAT all delegations, reports, correspondence, committee and commission
minutes, and other information set to the Addenda be received for information.
Items 1 & 2
1. CALL TO ORDER2. APPROVAL OF AGENDA AND ADDENDA
2.1 Approval of Agenda
All/Unweighted
MOTION FOR CONSIDERATION
THAT the Agenda for the Fraser Valley Regional District Board Open Meeting
of October 27, 2015 be approved;
AND THAT all delegations, reports, correspondence, committee and commission
minutes, and other information set to the Agenda be received for information.
2.2 Approval of Addenda (if any)
All/Unweighted (2/3 Majority)
MOTION FOR CONSIDERATION
THAT the Addenda for the Fraser Valley Regional District Board Open Meeting
of October 27, 2015 be approved;
AND THAT all delegations, reports, correspondence, committee and commission
minutes, and other information set to the Addenda be received for information.
»
Item 4 - BOARD MINUTES & MATTERS ARISING
4.1 Board Meeting - September 29, 2015
All/Unweighted
MOTION FOR CONSIDERATION
THAT the Minutes of the Fraser Valley Regional District Board Open Meeting
of September 29, 2015 be adopted.
Item 4
BOARD MINUTES & MATTERS ARISING4.1 Board Meeting - September 29, 2015
All/Unweighted
MOTION FOR CONSIDERATION
THAT the Minutes of the Fraser Valley Regional District Board Open Meeting
of September 29, 2015 be adopted.
»
Item 5 - COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS
ARISING
5.1 Draft Regional and Corporate Services Committee - October 14, 2015
5.2 Draft Electoral Area Services Committee - October 14, 2015
Item 5
COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERSARISING
5.1 Draft Regional and Corporate Services Committee - October 14, 2015
5.2 Draft Electoral Area Services Committee - October 14, 2015
»
Item 6 - CORPORATE ADMINISTRATION
6.1
Award of RFP-15014 Fire Training Facility
27 - 28
All/Weighted
•
Staff report dated October 27, 2015 from Chris Wilson, Manager of EA
Emergency Services
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board authorize its signatories to enter
into a contract with Container West Manufacturing Ltd. for the provision of a fire
training facility for the North Fraser Volunteer Fire Department, for an amount up
to $189,805 plus taxes.
6.2
Appointment of Volunteer Fire Department Members
29 - 29
All/Unweighted
•
Staff report dated October 27, 2015 from Chris Wilson, Manager of EA
Emergency Services
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board appoint the following volunteer
fire department recruit member in accordance with “Fraser Valley Regional
District Electoral Area Volunteer Fire Department Establishment and Regulation
Bylaw No. 1198, 2013”:
Popkum Volunteer Fire Department:
Mark Van Oort
Yale & District Volunteer Fire Department
Raymond Hartt
Chilliwack River Valley Volunteer Fire Department
Hans-Georg Baer
Item 6
CORPORATE ADMINISTRATION6.1
Award of RFP-15014 Fire Training Facility
27 - 28
All/Weighted
•
Staff report dated October 27, 2015 from Chris Wilson, Manager of EA
Emergency Services
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board authorize its signatories to enter
into a contract with Container West Manufacturing Ltd. for the provision of a fire
training facility for the North Fraser Volunteer Fire Department, for an amount up
to $189,805 plus taxes.
6.2
Appointment of Volunteer Fire Department Members
29 - 29
All/Unweighted
•
Staff report dated October 27, 2015 from Chris Wilson, Manager of EA
Emergency Services
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board appoint the following volunteer
fire department recruit member in accordance with “Fraser Valley Regional
District Electoral Area Volunteer Fire Department Establishment and Regulation
Bylaw No. 1198, 2013”:
Popkum Volunteer Fire Department:
Mark Van Oort
Yale & District Volunteer Fire Department
Raymond Hartt
Chilliwack River Valley Volunteer Fire Department
Hans-Georg Baer
»
Item 7 - FINANCE
7.1
Electoral Area Grant-in-Aid Policy Amendments
30 - 34
All/Unweighted
•
Staff report dated October 14, 2015 from Mike Veenbaas, Director of
Financial Services
•
GIA Policy
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board amend the Electoral Area Grant-
In-Aid Policy as noted to allow for increased flexibility of the types of eligible
expenses and to allow for enhanced reporting back to the FVRD following grant
awards.
AND THAT
reference to grant holdbacks be deleted from the Electoral Area
Grant-in Aid Policy;
AND FURTHER THAT
the Electoral Area Grant-In-Aid Policy be amended to
prevent an applicant from applying for additional grants if they have not
previously met the reporting requirements of this Grant-In-Aid Policy.
Item 7
FINANCE7.1
Electoral Area Grant-in-Aid Policy Amendments
30 - 34
All/Unweighted
•
Staff report dated October 14, 2015 from Mike Veenbaas, Director of
Financial Services
•
GIA Policy
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board amend the Electoral Area Grant-
In-Aid Policy as noted to allow for increased flexibility of the types of eligible
expenses and to allow for enhanced reporting back to the FVRD following grant
awards.
AND THAT
reference to grant holdbacks be deleted from the Electoral Area
Grant-in Aid Policy;
AND FURTHER THAT
the Electoral Area Grant-In-Aid Policy be amended to
prevent an applicant from applying for additional grants if they have not
previously met the reporting requirements of this Grant-In-Aid Policy.
»
Item 8 - BYLAWS
8.1
Hatzic Prairie Water System Service Area Amendment Bylaw No. 1331, 2015
ELECTORAL AREA F
Adoption - All/Unweighted
•
Staff report dated September 29, 2015 - Background Information
•
Draft Bylaw 1331, 2015
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board adopt the bylaw cited as "
Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System
Service Area Amendment Bylaw No. 1331, 2015
8.2 Rezoning Application for the Proposed Fa Yu Monastery at 1615 Robinson
Road, Electoral Area “H”
40 - 46
ELECTORAL AREA H
Adoption - EAs/Unweighted
•
Staff report dated September 29, 2015 - Background Information
•
Draft Bylaw 1334, 2011
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board adopt the bylaw cited as "
Fraser Valley Regional District Zoning Amendment Bylaw No. 1134, 2011".
Item 8
BYLAWS8.1
Hatzic Prairie Water System Service Area Amendment Bylaw No. 1331, 2015
ELECTORAL AREA F
Adoption - All/Unweighted
•
Staff report dated September 29, 2015 - Background Information
•
Draft Bylaw 1331, 2015
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board adopt the bylaw cited as "
Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System
Service Area Amendment Bylaw No. 1331, 2015
8.2 Rezoning Application for the Proposed Fa Yu Monastery at 1615 Robinson
Road, Electoral Area “H”
40 - 46
ELECTORAL AREA H
Adoption - EAs/Unweighted
•
Staff report dated September 29, 2015 - Background Information
•
Draft Bylaw 1334, 2011
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board adopt the bylaw cited as "
Fraser Valley Regional District Zoning Amendment Bylaw No. 1134, 2011".
»
Item 9 - PERMITS
9.1
Public Comments Received To Date for Soil Removal Permit and Temporary
Use Permit (Aggregate Crushing) at 43873 and 43837 Lougheed Highway,
Electoral Area C
47 - 80
All/Unweighted
•
Staff report dated October 27, 2015 from Margaret-Ann Thorton, Director of
Planning and Development
•
Written submissions
MOTION FOR CONSIDERATION
[EASC 2015-142]
THAT
the Fraser Valley Regional District Board refer Soil
Removal and Deposit Permit 2015-01 and Temporary Use Permit 2015-01 for
both 43873 Lougheed Highway and 43837 Lougheed Highway, Electoral Area
“C” to staff to review opportunities to address the comments and questions
raised at the public information meeting with the applicant.
Item 9
PERMITS9.1
Public Comments Received To Date for Soil Removal Permit and Temporary
Use Permit (Aggregate Crushing) at 43873 and 43837 Lougheed Highway,
Electoral Area C
47 - 80
All/Unweighted
•
Staff report dated October 27, 2015 from Margaret-Ann Thorton, Director of
Planning and Development
•
Written submissions
MOTION FOR CONSIDERATION
[EASC 2015-142]
THAT
the Fraser Valley Regional District Board refer Soil
Removal and Deposit Permit 2015-01 and Temporary Use Permit 2015-01 for
both 43873 Lougheed Highway and 43837 Lougheed Highway, Electoral Area
“C” to staff to review opportunities to address the comments and questions
raised at the public information meeting with the applicant.
»
Item 11 - OTHER MATTERS
11.1
Draft Letter of Transmittal and Operational Certificate (OC) # 107051 for Metro
Vancouver's Waste to Energy
81 - 105
•
Letter dated October 7, 2015 from Ministry of Environment
•
Draft Letter of Transmittal and Operational Certificate (OC) # 107051
11.2
KMC Energy Corp Proposed Run-of-River Hydroelectric Project, Tamihi Creek,
Electoral Area E
106 - 128
All/Unweighted
•
Staff report dated October 14, 2015 from Graham Daneluz, Manager of
Electoral Area Planning/Deputy Planner
•
Letter dated October 22, 2015 from Chilliwack River Valley Ratepayers
Association
•
Letter dated October 22, 2015 from Chilliwack Field Naturalists
•
Submission from Director Engar, Electoral Area E
MOTION FOR CONSIDERATION
[EASC 2015-143] THAT
the Fraser Valley Regional District Board respond to
the request by the Ministry of Forests, Lands & Natural Resource Operations
for comments on KMC Energy Corp’s Proposed Tamihi Creek Run-of River
Hydroelectric Project with comments as set out in the memorandum dated
October 14, 2015;
AND THAT
any additional comments provided by Electoral Area Directors also
be included in the referral response;
AND THAT
the Fraser Valley Regional District Board request staff to ask the
Ministry of Forests, Lands & Natural Resource Operations on the KMC Energy
Corp’s Proposed Tamihi Creek Run-of River Hydroelectric Project, to bring
forward mitigation measures for the community;
AND FURTHER THAT
the Fraser Valley Regional District Board request staff to
draft a letter of response to the Ministry of Forests, Lands & Natural Resource
Operations on the KMC Energy Corp's Proposed Tamihi Creek Run-of River
Hydroelectric Project on the impacts to the recreational and environmental
values of this area.
Item 11
OTHER MATTERS11.1
Draft Letter of Transmittal and Operational Certificate (OC) # 107051 for Metro
Vancouver's Waste to Energy
81 - 105
•
Letter dated October 7, 2015 from Ministry of Environment
•
Draft Letter of Transmittal and Operational Certificate (OC) # 107051
11.2
KMC Energy Corp Proposed Run-of-River Hydroelectric Project, Tamihi Creek,
Electoral Area E
106 - 128
All/Unweighted
•
Staff report dated October 14, 2015 from Graham Daneluz, Manager of
Electoral Area Planning/Deputy Planner
•
Letter dated October 22, 2015 from Chilliwack River Valley Ratepayers
Association
•
Letter dated October 22, 2015 from Chilliwack Field Naturalists
•
Submission from Director Engar, Electoral Area E
MOTION FOR CONSIDERATION
[EASC 2015-143] THAT
the Fraser Valley Regional District Board respond to
the request by the Ministry of Forests, Lands & Natural Resource Operations
for comments on KMC Energy Corp’s Proposed Tamihi Creek Run-of River
Hydroelectric Project with comments as set out in the memorandum dated
October 14, 2015;
AND THAT
any additional comments provided by Electoral Area Directors also
be included in the referral response;
AND THAT
the Fraser Valley Regional District Board request staff to ask the
Ministry of Forests, Lands & Natural Resource Operations on the KMC Energy
Corp’s Proposed Tamihi Creek Run-of River Hydroelectric Project, to bring
forward mitigation measures for the community;
AND FURTHER THAT
the Fraser Valley Regional District Board request staff to
draft a letter of response to the Ministry of Forests, Lands & Natural Resource
Operations on the KMC Energy Corp's Proposed Tamihi Creek Run-of River
Hydroelectric Project on the impacts to the recreational and environmental
values of this area.
»
Consent Agenda - 12.1
CONSENT AGENDA - FULL BOARD
All/Unweighted
All staff reports respecting these items are available in the Directors' Office and
on the FVRD corporate website.
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.1.1, 12.1.2, 12.1.4 and 12.1.5 be
endorsed
12.1.1
EASC 2015-140
THAT
the application for a Non-farm Use to Place Fill or Remove Soil
under the Agricultural Land Commission Act by the Dewdney Area
Improvement District for five parcels located at 35118 Dale Road
(PID 010-941-673), Patterson Road (PID 010-941-622), 10491 Farms
Road (PID 008-042-217), Stave Lake Road (011-062-452) and 35225
Dale Road (011-062-355) be forwarded to the Agricultural Land
Commission with Fraser Valley Regional District Board support and
consideration on the basis of agricultural land use planning;
AND THAT
the Agricultural Land Commission considers the staff
report dated October 14, 2015, under file number 3015-20-2015-03
for information.
Reference item 5.1 of October 14, 2015 EASC Agenda.
12.1.2
EASC 2015-141
THAT
the Fraser Valley Regional District Board direct staff to conduct
a public consultation meeting on secondary dwellings that would
apply the same standards for secondary dwellings across all Fraser
Valley Regional District Areas;
AND THAT
the Fraser Valley Regional District Board direct staff to
put forward options for both detached and attached forms of
secondary dwellings;
AND THAT
the Fraser Valley Regional District Board direct staff to
conduct the public consultation meetings within each Electoral Area
for residents to be able to attend.
Reference item 5.2 of October 14, 2015 EASC Agenda.
12.1.3
EASC 2015-143
THAT
the Fraser Valley Regional District Board respond to the
request by the Ministry of Forests, Lands & Natural Resource
Operations for comments on KMC Energy Corp’s Proposed Tamihi
Creek Run-of River Hydroelectric Project with comments as set out in
the memorandum dated October 14, 2015;
AND THAT
any additional comments provided by Electoral Area
Directors also be included in the referral response.
AND THAT
the Fraser Valley Regional District Board request staff to
ask the Ministry of Forests, Lands & Natural Resource Operations on
the KMC Energy Corp’s Proposed Tamihi Creek Run-of River
Hydroelectric Project, to bring forward mitigation measures for the
community;
AND FURTHER THAT
the Fraser Valley Regional District Board
request staff to draft a letter of response to the Ministry of Forests,
Lands & Natural Resource Operations on the KMC Energy Corp's
Proposed Tamihi Creek Run-of River Hydroelectric Project on the
impacts to the recreational and environmental values of this area.
Reference item 5.4 of October 14, 2015 EASC Agenda -
see item 11.2 on Board Agenda
12.1.4
EASC 2015-144
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Fraser Valley Toy Run in the amount of $1,000 to be
funded from the 2015 Electoral Area “F” grant-in-aid budget to assist
with the costs of hosting the 2015 Annual Toy Run for under
privileged children of the Fraser Valley.
Reference item 11.1 of October 14, 2015 EASC Agenda.
12.1.5
EASC 2015-145
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $1,000 to the Chilliwack River Valley Volunteer
Firefighter Association with the grant being funded from the 2015
Electoral Area “E” grant-in-aid budget and being used to help fund
membership activities in appreciation of the volunteer work and
dedication that the members provide to their community.
Reference item 11.2 of October 14, 2015 EASC Agenda.
12.1.6
EASC 2015-142
THAT
the Fraser Valley Regional District Board refer Soil Removal
and Deposit Permit 2015-01 and Temporary Use Permit 2015-01 for
both 43873 Lougheed Highway and 43837 Lougheed Highway,
Electoral Area “C” to staff to review opportunities to address the
comments and questions raised at the public information meeting
with the applicant.
Reference item 5.3 of October 14, 2015 EASC Agenda -
see item 9.1
on Board Agenda
Consent Agenda
12.1CONSENT AGENDA - FULL BOARD
All/Unweighted
All staff reports respecting these items are available in the Directors' Office and
on the FVRD corporate website.
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.1.1, 12.1.2, 12.1.4 and 12.1.5 be
endorsed
12.1.1
EASC 2015-140
THAT
the application for a Non-farm Use to Place Fill or Remove Soil
under the Agricultural Land Commission Act by the Dewdney Area
Improvement District for five parcels located at 35118 Dale Road
(PID 010-941-673), Patterson Road (PID 010-941-622), 10491 Farms
Road (PID 008-042-217), Stave Lake Road (011-062-452) and 35225
Dale Road (011-062-355) be forwarded to the Agricultural Land
Commission with Fraser Valley Regional District Board support and
consideration on the basis of agricultural land use planning;
AND THAT
the Agricultural Land Commission considers the staff
report dated October 14, 2015, under file number 3015-20-2015-03
for information.
Reference item 5.1 of October 14, 2015 EASC Agenda.
12.1.2
EASC 2015-141
THAT
the Fraser Valley Regional District Board direct staff to conduct
a public consultation meeting on secondary dwellings that would
apply the same standards for secondary dwellings across all Fraser
Valley Regional District Areas;
AND THAT
the Fraser Valley Regional District Board direct staff to
put forward options for both detached and attached forms of
secondary dwellings;
AND THAT
the Fraser Valley Regional District Board direct staff to
conduct the public consultation meetings within each Electoral Area
for residents to be able to attend.
Reference item 5.2 of October 14, 2015 EASC Agenda.
12.1.3
EASC 2015-143
THAT
the Fraser Valley Regional District Board respond to the
request by the Ministry of Forests, Lands & Natural Resource
Operations for comments on KMC Energy Corp’s Proposed Tamihi
Creek Run-of River Hydroelectric Project with comments as set out in
the memorandum dated October 14, 2015;
AND THAT
any additional comments provided by Electoral Area
Directors also be included in the referral response.
AND THAT
the Fraser Valley Regional District Board request staff to
ask the Ministry of Forests, Lands & Natural Resource Operations on
the KMC Energy Corp’s Proposed Tamihi Creek Run-of River
Hydroelectric Project, to bring forward mitigation measures for the
community;
AND FURTHER THAT
the Fraser Valley Regional District Board
request staff to draft a letter of response to the Ministry of Forests,
Lands & Natural Resource Operations on the KMC Energy Corp's
Proposed Tamihi Creek Run-of River Hydroelectric Project on the
impacts to the recreational and environmental values of this area.
Reference item 5.4 of October 14, 2015 EASC Agenda -
see item 11.2 on Board Agenda
12.1.4
EASC 2015-144
THAT
the Fraser Valley Regional District Board approve a Grant-in-
Aid to the Fraser Valley Toy Run in the amount of $1,000 to be
funded from the 2015 Electoral Area “F” grant-in-aid budget to assist
with the costs of hosting the 2015 Annual Toy Run for under
privileged children of the Fraser Valley.
Reference item 11.1 of October 14, 2015 EASC Agenda.
12.1.5
EASC 2015-145
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $1,000 to the Chilliwack River Valley Volunteer
Firefighter Association with the grant being funded from the 2015
Electoral Area “E” grant-in-aid budget and being used to help fund
membership activities in appreciation of the volunteer work and
dedication that the members provide to their community.
Reference item 11.2 of October 14, 2015 EASC Agenda.
12.1.6
EASC 2015-142
THAT
the Fraser Valley Regional District Board refer Soil Removal
and Deposit Permit 2015-01 and Temporary Use Permit 2015-01 for
both 43873 Lougheed Highway and 43837 Lougheed Highway,
Electoral Area “C” to staff to review opportunities to address the
comments and questions raised at the public information meeting
with the applicant.
Reference item 5.3 of October 14, 2015 EASC Agenda -
see item 9.1
on Board Agenda
»
Item 14 - ITEMS FOR INFORMATION AND CORRESPONDENCE
14.1
Thompson-Nicola Regional District Board Highlights - October 8, 2015
129 - 129
14.2
Staff report dated October 14, 2015 from Environmental Planner regarding
Cultus Lake Milfoil.
130 - 132
14.3
Letter dated October 21, 2015 from Diane Davies regarding Mission Animal
Welfare and Pending Shelter
133 - 133
14.4
Letter dated October 22, 2015 from Minister Todd Stone, Ministry of
Transportation and Infrastructure regarding Transit Funding Update.
134 - 135
Item 14
ITEMS FOR INFORMATION AND CORRESPONDENCE14.1
Thompson-Nicola Regional District Board Highlights - October 8, 2015
129 - 129
14.2
Staff report dated October 14, 2015 from Environmental Planner regarding
Cultus Lake Milfoil.
130 - 132
14.3
Letter dated October 21, 2015 from Diane Davies regarding Mission Animal
Welfare and Pending Shelter
133 - 133
14.4
Letter dated October 22, 2015 from Minister Todd Stone, Ministry of
Transportation and Infrastructure regarding Transit Funding Update.
134 - 135
»
Items 15 - 18 - 15. REPORTS BY STAFF
16. REPORTS BY BOARD DIRECTORS
17. PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA
18. RESOLUTION TO CLOSE MEETING
All/Unweighted
Items 15 - 18
15. REPORTS BY STAFF16. REPORTS BY BOARD DIRECTORS
17. PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA
18. RESOLUTION TO CLOSE MEETING
All/Unweighted
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