Items 1 & 2

1. CALL TO ORDER
2. APPROVAL OF AGENDA AND ADDENDA
2.1 Approval of Agenda
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Agenda for the Fraser Valley Regional District Board Open Meeting of
July 28, 2015 be approved;
AND THAT
all delegations, reports, correspondence, committee and commission
minutes, and other information set to the Agenda be received for information.
2.2
Approval of Addenda (if any)
All/Unweighted (2/3 Majority)
MOTION FOR CONSIDERATION
THAT
the Addenda for the Fraser Valley Regional District Board Open Meeting
of July 28, 2015 be approved;
AND THAT
all delegations, reports, correspondence, committee and commission
minutes, and other information set to the Addenda be received for information.

Item 3

DELEGATIONS AND PRESENTATIONS

Item 4

BOARD MINUTES & MATTERS ARISING
4.1
Board Meeting - June 23, 2015
16 - 24
1
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Minutes of the Fraser Valley Regional District Board Open Meeting of
June 23, 2015 be adopted.

Item 5

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS
ARISING
5.1
Draft Regional and Corporate Services Committee - July 14, 2015
25 - 33
5.2
Draft Electoral Area Services Committee - July 14, 2014
34 - 42
5.3
Draft Recreation, Culture & Airpark Services - April 9, 2015
43 - 48
5.4
Draft Recreation, Culture and Airpark Services - June 25, 2015
49 - 52

Item 6

Appointment of Volunteer Fire Department Members
53 - 53
•
Staff report dated July 28, 2015 from Chris Wilson, Manager of Electoral
Area Emergency Services
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board appoint the following volunteer
fire department recruit members in accordance with "Fraser Valley Regional
District Electoral Area Volunteer Fire Department Establishment and Regulation
Bylaw No. 1198, 2013":
Columbia Valley Volunteer Fire Department
Michael McIvor
Chilliwack River Valley Volunteer Fire Department
William Schiews

Item 7

Sumas Mountain Fire Protection Reserve – Transfer of Funds to City of
Abbotsford
54 - 55
All/Unweighted
• Staff report dated July 14, 2015 from Mike Veenbaas, Director of Financial
Services
• Bylaw No. 0259, 1999
MOTION FOR CONSIDERATION
[RACS 2015-074] THAT
the Fraser Valley Regional District Board approve the
transfer of $74,539 in the Sumas Mountain Fire Protection Reserve Fund to the
City of Abbotsford.
Grant-in-Aid – McConnell Creek Community Hall, Electoral Area F
56 - 57
All/Unweighted
•
Staff report dated July 28, 2015 from Mike Veenbaas, Director of Financial
Services
•
GIA Application
MOTION FOR CONSIDERATION
TH
AT
the Fraser Valley Regional District Board approve a Grant-in-Aid to the
McConnell Creek Community Hall in the amount of $5,000 to be funded from the
2015 Electoral Area “F” grant-in-aid budget to assist with the costs of purchasing
new chairs and picnic tables for the community hall.
7.3
Grant-In-Aid – Hatzic Prairie Community Hall, Electoral Area F
58 - 59
All/Unweighted
•
Staff report dated July 28, 2015 from Mike Veenbaas, Director of Financial
Services
•
GIA Application
MOTION FOR CONSIDERATION
TH
AT
the Fraser Valley Regional District Board approve a Grant-in-Aid to the
Hatzic Prairie Community Hall in the amount of $6,000 to be funded from the
2015 Electoral Area “F” grant-in-aid budget to assist with the costs of installing
parking lot lighting and making improvements to the parking lot gravel surface.

Item 8

BYLAWS
8.1
FVRD Subdivision and Development Servicing Bylaw No. 1319, 2015
60 - 144
Motion No. 1: 1st Reading - EAs/Unweighted
Motion No. 2: 2nd & 3rd Reading - EAs/Unweighted
Motion No. 3: Adoption - EAs/Unweighted (2/3 Majority)
Motion No. 4: EAs/Unweighted
•
Staff report dated July 14, 2015 from Tareq Islam, Director of Engineering
and Community Services and Scott Salsbury, Manager of Operations.
•
Subdivision Bylaw Developer Meeting Notes
3
•
Draft Bylaw No. 1319, 2015
MOTION FOR CONSIDERATION
MOTION NO. 1
: [EASC 2015-107] THAT
the Fraser Valley Regional District
Board consider giving first reading, as amended, to the bylaw cited as "Fraser
Valley Regional District Subdivision and Development Servicing Bylaw No. 1319,
2015".
MOTION FOR CONSIDERATION
MOTION NO. 2
: [EASC 2015-107] THAT
the Fraser Valley Regional District
Board consider giving second and third reading to the bylaw cited as "Fraser
Valley Regional District Subdivision and Development Servicing Bylaw No. 1319,
2015".
MOTION FOR CONSIDERATION
MOTION NO. 3
: [EASC 2015-107] THAT
the Fraser Valley Regional District
Board consider adopting the bylaw cited as "Fraser Valley Regional District
Subdivision and Development Servicing Bylaw No. 1319, 2015".
MOTION FOR CONSIDERATION
MOTION NO. 4
: [EASC 2015-107] THAT
the Fraser Valley Regional District
Board repeal
Fraser Valley Regional District
Subdivision and Development
Control Bylaw No. 1110, 1992
with the adoption of proposed Bylaw No. 1319,
2015.
8.2
FVRD Electoral Area D Integrated Water System Service Area Amendment
Bylaw 1322, 2015
145 - 149
ELECTORAL AREA D
Motion No. 1: 1st Reading - All/Unweighted
Motion No. 2: 2nd & 3rd Reading - All/Unweighted
•
Staff report dated July 28, 2015 from Scott Salsbury, Manager of
Operations
•
Draft Bylaw No. 1322, 2015
MOTION FOR CONSIDERATION
MOTION NO.1
: THAT
the Fraser Valley Regional District Board consider giving
first reading to the bylaw cited as "Fraser Valley Regional District Electoral Area
D Integrated Water System Service Area Amendment Bylaw No. 1322, 2015."
4
MOTION FOR CONSIDERATION
MOTION NO.2
: THAT
the Fraser Valley Regional District Board consider giving
second and third reading to the bylaw cited as "Fraser Valley Regional District
Electoral Area D Integrated Water System Service Area Amendment Bylaw No.
1322, 2015."
8.3
FVRD Hatzic Prairie Water System SA Amendment Bylaw No. 1326, 2015
150 - 154
ELECTORAL AREA F
Motion No. 1: 1st Reading - All/Unweighted
Motion No. 2: 2nd & 3rd Reading - All/Unweighted
•
Staff report dated July 28, 2015 from Scott Salsbury, Manager of
Operations
•
Draft Bylaw No. 1326, 2015
MOTION FOR CONSIDERATION
MOTION NO. 1
: THAT
the Fraser Valley Regional District Board consider giving
first reading to the bylaw cited as "Fraser Valley Regional District Hatzic Prairie
Water System Service Area Amendment Bylaw No. 1326, 2015".
MOTION FOR CONSIDERATION
MOTION NO. 2
: THAT
the Fraser Valley Regional District Board consider
giving second and third reading to the bylaw cited as "Fraser Valley Regional
District Hatzic Prairie Water System Service Area Amendment Bylaw No. 1326,
2015".
8.4
Fraser Valley Express Sub-Regional Transit Service Area Amendment Bylaw
1330, 2015
155 - 158
Motion No. 1: 1st Reading - All/Unweighted
Motion No. 2: 2nd & 3rd Reading - All/Unweighted
Motion No. 3: All/Unweighted
•
Staff report dated July 14, 2015 from Mike Veenbaas, Director of Financial
Services
•
Bylaw No. 1330, 2015
MOTION FOR CONSIDERATION
MOTION NO. 1
: [RACS 2015-075] THAT
the Fraser Valley Regional District
Board consider giving first reading to the bylaw cited as “Fraser Valley Regional
District Fraser Valley Express Sub-Regional Transit Service Area Amendment
Bylaw No. 1330, 2015”.
5
MOTION FOR CONSIDERATION
MOTION NO. 2
: [RACS 2015-075] THAT
the Fraser Valley Regional District
Board consider giving second and third reading to the bylaw cited as “Fraser
Valley Regional District Fraser Valley Express Sub-Regional Transit Service
Area Amendment Bylaw No. 1330, 2015”.
MOTION FOR CONSIDERATION
MOTION NO. 3
: [RACS 2015-075] T
HAT
Bylaw 1330, 2015 be submitted to City
of Abbotsford and City of Chilliwack Councils to gain consent on behalf of the
municipal participating areas of the Fraser Valley Regional District in accordance
with Section 801.4 of the Local Government Act;
AND
THAT
upon receipt of municipal consent, that Bylaw 1330, 2015 be
submitted to the Inspector of Municipalities for approval.
8.5
FVRD Almer Carlson Swimming Pool Fees and Other Charges Amendment
Bylaw No. 1303, 2014"
159 - 163
Motion No. 1: 1st Reading - All/Unweighted
Motion No. 2: 2nd & 3rd Reading - All/Unweighted
Motion No. 3: Adoption - All/Unweighted (2/3 Majority)
•
Staff report dated June 25, 2015 from Milly Marshall, Director of Recreation
and Culture
•
Draft Bylaw No. 1303, 2015
MOTION FOR CONSIDERATION
MOTION NO. 1
: [RCASC 62-2015] THAT
the Fraser Valley Regional District
Board consider giving first reading to the bylaw cited as "Fraser Valley Regional
District Almer Carlson Swimming Pool Fees and Other Charges Amendment
Bylaw No. 1303, 2015".
MOTION FOR CONSIDERATION
MOTION NO. 2
: [RCASC 62-2015] THAT
the Fraser Valley Regional District
Board consider giving second and third reading to the bylaw cited as "Fraser
Valley Regional District Almer Carlson Swimming Pool Fees and Other Charges
Amendment Bylaw No. 1303, 2015".
6
MOTION FOR CONSIDERATION
MOTION NO. 3
: [RCASC-2015] THAT
the Fraser Valley Regional District Board
consider adopting the bylaw cited as "Fraser Valley Regional District Almer
Carlson Swimming Pool Fees and Other Charges Amendment Bylaw No. 1303,
2015".
8.6
FVRD Hope and District Recreation Centre Fees and Other Charges
Amendment Bylaw No. 1325, 2015
164 - 183
Motion No. 1: 1st Reading - Hope and Area B/Weighted
Motion No. 2: 2nd & 3rd Reading - Hope and Area B/Weighted
Motion No. 3: Adoption - Hope and Area B/Weighted (2/3 Majority)
•
Staff report dated June 25, 2015 from Milly Marshall, Director of Recreation
and Culure
•
Draft Bylaw No. 1325, 2015
•
Annual Facility Pass Comparison
MOTION FOR CONSIDERATION
MOTION NO. 1
: [RCASC 61- 2015] THAT
the Fraser Valley Regional District
Board consider giving first reading to the bylaw cited as "Fraser Valley Regional
District Hope and District Recreation Centre Fees and Other Charges
Amendment Bylaw No. 1325, 2015".
MOTION FOR CONSIDERATION
MOTION NO. 2
: [RCASC 61-2015] THAT
the Fraser Valley Regional District
Board consider giving second and third reading to the bylaw cited as "Fraser
Valley Regional District Hope and District Recreation Centre Fees and Other
Charges Amendment Bylaw No. 1325, 2015".
MOTION FOR CONSIDERATION
MOTION NO. 3
: [RCASC 61-2015] THAT
the Fraser Valley Regional District
Board consider adopting the bylaw cited as "Fraser Valley Regional District
Hope and District Recreation Centre Fees and Other Charges Amendment
Bylaw No. 1325, 2015".

Item 9

Development Variance Permit 2015-09 for the placement of Sheds at 1687
Columbia Valley Road, the "Creekside Mills" resort development, Electoral Area
"H"
184 - 189
[OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD]
EAs/Unweighted
•
Staff report dated July 14, 2015 from David Bennett, Planner II
MOTION FOR CONSIDERATION
[EASC 2015-113] THAT
the Fraser Valley Regional District Board issue
Development Variance Permit 2015-09 for the siting of detached sheds at the
Creekside Mills development at 1687 Columbia Valley Road, Electoral Area “H”.

Item 10

CONTRACTS, COVENANTS AND OTHER AGREEMENTS
10.1
Award of External Audit Services to KPMG LLP - Two Year Extension
190 - 195
All/Weighted
•
Staff report dated July 14, 2015 from Mike Veenbaas, Director of Financial
Services
•
Staff report dated Novemebr 30, 2012 from Lisa Pleadwell, Director of
Corporate Services
MOTION FOR CONSIDERATION
[RACS 2015-073] THAT
the Fraser Valley Regional District Board award a two
year extension, for the years 2015 and 2016, to KPMG LLP for performing audit
services for the Fraser Valley Regional District and the Fraser Valley Regional
Hospital District.
10.2
Execution of a License of Occupation with BC Hydro, Stave West in Mission for
the Experience the Fraser Canyon to Coast Trail
196 - 213
All/Weighted
•
Staff report dated July 28, 2015 from David Urban, Planner II
•
Appendix 1 - Location Map
•
Appendix 2 - Community Information Meeting Poster
•
Appendix 3 - Type 3: Unpaved Rural Trail, ETF FVRD Trail Study
•
Appendix 4 - License of Occupation, BC Hydro
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board authorize its signatories to
execute the License of Occupation with the British Columbia Hydro and Power
Authority to construct and maintain a 225 metre long trail as part of the
8
Experience the Fraser Canyon to Coast Trail in the Stave West area for the
period of August 1, 2015 to July 31, 2020.
10.3
Frosst Creek Flood Protection Upgrades – Construction Tender Results
214 - 215
All/Weighted
•
Staff report dated July 28, 2015 from Tareq Islam, Director of Engineering
and Community Services and Carolynn Lane, Engineering and Community
Services Technologist
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board approve the selection of Jakes
Construction for the construction of the Frosst Creek Flood Protection
Upgrades, at a price of $245,250 (plus GST).

Item 11

OTHER MATTERS
11.1
Lookieloo Sales Ltd. Grant Application
216 - 226
All/Unweighted
•
Staff report dated July 28, 2015 from Randy Castle, Manager of E911 and
Information Technology
•
Grant Application
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District support the grant application to the
Northern Development Initiative Trust for Lookieloo.net Sales Ltd.
11.2
Proposed Type 3 Amendment to the Metro Vancouver’s Regional Growth
Strategy
227 - 228
All/Unweighted
•
Staff report dated July 28, 2015 from Adam Lougheed, Planning
Technician
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board receive the
Proposed
Amendment
to the Metro Vancouver Regional Growth Strategy
notification from
Metro Vancouver;
AND THAT
because the FVRD does not have a vote on this matter and this
issue does not affect the region; no action on the part of the FVRD Board is
required at this time.
11.3
Site Specific Floodplain Exemption Application for 58830 St. Elmo Road,
Laidlaw, Electoral Area “B”
229 - 271
Motion No. 1: EAs/Unweighted
9
Motion No. 2: All/Weighted
•
Staff report dated July 28, 2015 from Carl Isaak, Planner I
MOTION FOR CONSIDERATION
MOTION NO. 1
: THAT
the Fraser Valley Regional District Board grant a site
specific exemption from the “Fraser Valley Regional District Floodplain
Management Bylaw No. 0681, 2005” respecting the renovation and minor
addition to an existing single family dwelling within the Floodplain Setback for
the property located at 58830 St. Elmo Road, on the basis of the letter prepared
and reviewed by a Professional Engineer at Northwest Hydraulic Consultants
Ltd. stating that the proposed setback exemption is consistent with the
Provincial Flood Hazard Area Land Use Management Guidelines.
MOTION FOR CONSIDERATION
MOTION NO. 2
: THAT
the Regional Board enter into a covenant with a priority
charge to be registered on title of the property pertaining to the floodplain
setback exemption and building permit approval for 58830 St. Elmo Road;
AND THAT
the Board Chair and Corporate Officer be authorized to execute all
documents relating to this matter.
11.4
BC Ambulance Response Times and Impact on Municipal Fire Departments
272 - 272
•
Staff report dated July 28, 2015 from Paul Gipps, Chief Administrative

Consent Agenda

CONSENT AGENDA
12.1
CONSENT AGENDA - FULL BOARD
All/Unweighted
All staff reports respecting these items are available in the Directors' Office and
on the FVRD corporate website.
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.1.1 to 12.1.6 be endorsed
12.1.1
RACS 2015-072
THAT
the Fraser Valley Regional District Board authorize Director
Patricia Ross to attend the FCM Sustainable Communities
Conference to be held in Ottawa, Ontario from February 9 to 11,
2016;
10
AND THAT r
egistration fees, accommodation and travel costs be
approved from Budget 101.
Reference iem 5.1 of July 14, 2015 RACS Agenda.
12.1.2
RACS 2015-076
THAT
the Fraser Valley Regional District pursue hosting two electric
vehicle fast charging stations in the region: one at the Boston Bar
Bowling Alley, and the other at corporate head office in Chilliwack.
Reference item 7.1.3 of July 14, 2015 RACS Agenda.
12.1.3
RACS 2015-077
THAT
the Fraser Valley Regional District Board appoint
Ms. Katie
Learn
as an Animal Control Officer for the Fraser Valley Regional
District, effective immediately.
Reference item 7.1.4 of July 14, 2015 RACS Agenda.
12.1.4
RACS 2015-078
THAT
the August Regional and Corporate Services Committee be at
the call of the Chair.
Reference item 11 of July 14, 2015 RACS Agenda.
12.1.5
EASC 2015-108
THAT
the Fraser Valley Regional District Board forward the
Agricultural Land Reserve application for a two lot subdivision at
35801 Durieu Road, Electoral Area “F” to the Agricultural Land
Commission.
AND FURTHER THAT
the Fraser Valley Regional District Board
requests that the Agricultural Land Commission consider an
Agricultural Land Reserve Inclusion application for the South Eastern
tree farm portion of the lands as a condition of subdivision approval.
Reference item 5.1 of July 14, 2015 EASC Agenda.
12.1.6
EASC 2015-110
THAT
the Fraser Valley Regional District Board approve Special
Event Licence No. 2015-01 for the 13th annual 'Around The Lake
Give'r Take 30' trail race to be held on October 17, 2015, without the
security fee, subject to the receipt of all required documentation
necessary to complete the application.
11
Reference item 5.3 of July 14, 2015 EASC Agenda.
12.2
CONSENT AGENDA - ELECTORAL AREAS
EAs/Unweighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda item 12.2.1 to 12.2.4 be endorsed:
12.2.1
EASC 2015-109
THAT
the Fraser Valley Regional District Board exempt 34995 Dale
Road and 10979 Farms Road from Section 944(1)(a) of the
Local
Gover
n
m
ent
Ac
t
.
Reference item 5.2 of July 14, 2015 EASC Agenda.
12.2.2
EASC 2015-111
THAT
the Electoral Area Services Committee consider and identify
any areas within their Electoral Areas that require consideration of
prohibiting the discharge of firearms;
AND THAT
the report to the Fraser Valley Regional District Board be
submitted seeking authorization to proceed with measures to prohibit
the discharge of firearms in those areas.
Reference item 5.4 of July 14, 2015 EASC Agenda.
12.2.3
EASC 2015-112
THAT
the Fraser Valley Regional District Board direct staff to develop
a bylaw with respect to Open Burning Restrictions in the Electoral
Areas in consultation with the FVRD Volunteer Fire Department Fire
Chiefs;
AND THAT
this bylaw mirrors the Provincial Burning Restrictions.
Reference item 6.1 of July 14, 2015 EASC Agenda.
12.2.4
EASC 2015-114
THAT
the August Electoral Area Services Committee Meeting be at
the call of the Chair.
Reference item 9 of the July 14, 2015 EASC Agenda.
12
12.3
CONSENT AGENDA - ELECTORAL AREA B AND HOPE
Area B and Hope/Weighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.3.1 and 12.3.2 be endorsed:
12.3.1
RCASC 63-2015
THAT
the Recreation, Culture and Airpark Services Commission
provide participants in the 2015 Coast to Coast Against Cancer
Foundation shower services at no charge on September 10th, 2015.
Reference item 7.1 of June 25, 2015 RCAS Agenda.
12.3.2
RCASC 64-2015
THAT
local registered non-profit or not-for-profit organizations with
limited funding be elgible to apply for meeting room use for a
maximum of two hours one day per month;
AND THAT
meeting room application be approved by the Director of
RCAS or designate;
AND FURTHER THAT
the meeting areas include the mezzanine,
mezzanine meeting room and the user group meeting room;
AND FINALLY THAT
the meeting room space will be assigned as
operationally available.
Reference item 7.2 of June 25, 2015 RCAS Agenda.

Item 14

ITEMS FOR INFORMATION AND CORRESPONDENCE
14.1
Thompson Nicola Regional District Board Highlights - June 18, 2015
273 - 273
14.2
Thompson-Nicola Regional District Board Highlights - July 16, 2015
274 - 274
14.3
Letter dated June 22, 2015 from UBCM regarding FVRD resolutions for
consideration at the 2015 UBCM Convention in September, 2015.
275 - 277
14.4
Letter dated June 25, 2015 from Regional District of Bulkley-Nechako regarding
'British Columbia Earthquake Preparedness Consultation Report'.
278 - 279
14.5
Letter dated June 2015 from Wood Works! BC regarding nomination of a
recently completed civic building for the 2015 Community Recognition Awards.
280 - 283
14.6
Email dated June 29, 2015 from Minister Coralee Oakes, MCSCD regarding the
284 - 284
13
Strategic Community Investment Fund program.
14.7
Staff report dated July 14, 2015 regarding BC Visibility Coordinating Committee
Update - Visual Air Quality Rating.
285 - 286
14.8
Staff report dated July 14, 2015 regarding FVRD Air Quality and Climate
Protection: Information and Outreach Initiative.

Items 15 - 21

15.
REPORTS BY STAFF
16.
REPORTS BY BOARD DIRECTORS
17.
PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA
18.
RESOLUTION TO CLOSE MEETING
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Meeting be closed to the public, except for Senior Staff and the Executive
Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened
in accordance to Section 90 of the
Community Charter
and to consider matters pursuant
to:
•
Section 90(1)(c) of the Community Charter - labour relations or other employee
relations;
•
Section 90(1)(g) of the Community Charter - litigation or potential litigation affecting
the Regional District;
•
Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to
solicitor-client privilege, including communications necessary for that purpose;
•
Section 90(1)(k) of the Community Charter - negotiations and related discussions
respecting the proposed provision of a regional service that are at their preliminary
stages and that, in the view of he Board, could reasonably be expeced to harm the
interests of the Regional District if they were held in public; and
•
Section 90(2)(b) of the Community Charer - the consideration of information
received and held in confidence relating to negotiations between the Regional
District and a provincial government or the federal government or both, or between
a provincial government or the federal government or both and a third party.
R E C E S S
14
19.
RECONVENE OPEN MEETING
20.
RISE AND REPORT OUT OF CLOSED MEETING
21.
ADJOURNMENT