Items 1 & 2

1. CALL TO ORDER

2. APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS
MOTION FOR CONSIDERATION THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of July 26, 2016 be approved; AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

Item 3

DELEGATIONS AND PRESENTATIONS

Jay Morrison, Lead Government and Community Relations, Spectra Energy
Presentation on annual company update: current and future planned maintenance activities and expansion projects.

Item 4

BOARD MINUTES & MATTERS ARISING

Board Meeting - June 28, 2016 13 - 27

All/Unweighted
MOTION FOR CONSIDERATION THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of June 28, 2016, 2016 be adopted.

Item 5

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

5.1 Draft Regional and Corporate Services Committee - July 12, 2016
5.2 Draft Electoral Area Services Committee - July 12, 2016
5.3 Fraser Valley Aboriginal Relations Committee - June 30, 2016
5.4 Draft Recreation, Culture and Airpark Services Commission - June 16, 2016

Item 8.1

BYLAWS

Review - City of Abbotsford Draft Official Community Plan Bylaw No. 2600-2016, Regional Context Statement

All/Unweighted • Corporate report dated June 14, 2016 from Alison Stewart, Manager of Strategic Planning • Abbotsford Draft OCP Bylaw - Schedule

A MOTION FOR CONSIDERATION [RACS 2016-048] THAT the Fraser Valley Regional District Board formally accept the City of Abbotsford's Regional Context Statement, per s.448 of the Local Government Act .

Item 8.2

Proposed FVRD Electoral Area Water Conservation Regulation Bylaw No. 1387, 2016

Motion No. 1: 1st Reading - All/Unweighted Motion No. 2: 2nd & 3rd Reading - All/Unweighted Motion No. 3: Adoption - All/Unweighted (2/3 Majority) • Corporate report dated July 12, 2016 from Sterling Chan, Manager of Community Services and Infrastructure. • Corporate report dated June 14, 2016 from Sterling Chan, Manager of Community Services and Infrastructure • Draft Water Conservation Bylaw No. 1387, 2016

MOTION FOR CONSIDERATION
MOTION NO. 1: [EASC 2016-094] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Electoral Area Water Conservation Regulation Bylaw No. 1387, 2016".

MOTION FOR CONSIDERATION
MOTION NO. 2: [EASC 2016-094] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Electoral Area Water Conservation Regulation Bylaw No. 1387, 2016".

MOTION FOR CONSIDERATION
MOTION NO. 3: [EASC 2016-094] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as "Fraser Valley Regional District Electoral Area Water Conservation Regulation Bylaw No. 1387, 2016".

Item 8.3

Proposed FVRD Electoral Area Open Fire Regulations Bylaw No. 1386, 2016

Motion No. 1: 1st Reading - All/Unweighted Motion No. 2: 2nd & 3rd Reading - All/Unweighted Motion No. 3: Adoption - All/Unweighed (2/3 Majority) • Corporate report dated July 12, 2016 from Paul Gipps, Chief Administrative Officer • Draft Open Fire Regulations Bylaw No. 1386, 2016

MOTION FOR CONSIDERATION
MOTION NO. 1: [EASC 2016-102] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Electoral Area Open Fire Regulations Bylaw No. 1386, 2016".

MOTION FOR CONSIDERATION
MOTION NO. 2: [EASC 2016-102] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Electoral Area Open Fire Regulations Bylaw No. 1386, 2016".

MOTION FOR CONSIDERATION
MOTION NO. 3: [EASC 2016-102] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as "Fraser Valley Regional District Electoral Area Open Fire Regulations Bylaw No. 1386, 2016".

Item 8.4

Proposed Bylaw Offence Notice Enforcement Amendment Bylaw No. 1388, 2016

Motion No. 1: 1st Reading - All/Unweighted

Motion No. 2: 2nd & 3rd Reading - All/Unweighted Motion No. 3: Adoption - All/Unweighted (2/3 Majority) • Corporate report dated July 26, 2016 from Suzanne Gresham, Director of Corporate and Electoral Area Services • Draft Bylaw No. 1388, 2016

MOTION FOR CONSIDERATION
MOTION NO. 1: [EASC 2016-103] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1388, 2016".

MOTION FOR CONSIDERATION
MOTION NO. 2: [EASC 2016-103] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1388, 2016".

MOTION FOR CONSIDERATION
MOTION NO. 3: [EASC 2016-103] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as "Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1388, 2016".

Item 8.5

Proposed FVRD Hatzic Prairie Water Supply and Distribution System Service Area Bylaw No. 1372, 2016

Motion No. 1: 1st reading - All/Unweighted Motion No. 2: 2nd & 3rd Reading - All/Unweighted • Corporate report dated July 26, 2016 from Scott Salsbury, Manager of Operations • Draft Bylaw No. 1372, 2016

MOTION FOR CONSIDERATION
MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Hatzic Prairie Waer Supply and Distribution System Service Area Amendment Bylaw No. 1372, 2016".

MOTION FOR CONSIDERATION
MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Hatzic Prairie Waer Supply and Distribution System Service Area Amendment Bylaw No. 1372, 2016".

Item 9

PERMITS

Development Variance Permit 2016-08, 7530 Newton Rd – Electoral Area “G” 101 - 119
[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ] EAs/Unweighted • Corporate report dated July 12, 2016 from Dawn Smith, Planner II • Development Variance Permit • Application

MOTION FOR CONSIDERATION [EASC 2016-099] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2016-08 to vary the rear and front setback of a proposed single family residence at 7530 Newton Road, Electoral Area “G”, subject to consideration of any comments raised as a result of neighbour notification;

AND THAT the Fraser Valley Regional District Board accept the offer of a covenant from the applicant establishing an easement for the septic service on 7600 Newton Road, legally described as Lot 1, Section 20, Township 20, New Westminster Plan 12273 (PID 009-670-157) for the proposed single family residence on the adjacent parcel at 7530 Newton Rd. legally described as Lot 2, Section 20, Township 20, New Westminster Plan 12273 (PID 009-670-173).

Item 10.1

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

Covenant Amendment - 9993 Jade Place, Electoral Area “D” 120 - 144
All/Weighted • Corporate report dated July 12, 2016 from Dawn Smith, Planner II • Original Covenant • Proposed Covenant Amendment

MOTION FOR CONSIDERATION [EASC 2016-096] THAT the Fraser Valley Regional District Board authorize the amendment of covenant BP99783 to revise the location of the septic field at 9993 Jade Place, legally described as Lot 25 Section 1 Township 3 Range 29 West of the 6th Meridian New Westminster District Plan LMP42899 (PID: 024566-039).

Item 10.2

Discharge of Covenant BA122712 145 - 172

All/Weighted • Corporate report dated July 12, 2016 from Melissa Geddert, Planning Assistant • Discharge Form

MOTION FOR CONSIDERATION [EASC 2016-100] THAT the Fraser Valley Regional District Board authorize the discharge of covenant BA122712 registered on the titles of: 1200 Maple Rock Drive, legally described as Strata Lot 1 Section 8 Township 22 New Westminster District Strata Plan EPS 127 (PID: 028-595-751); 1191 Maple Rock Drive, legally described as Strata Lot 2 Section 8 Township 22 New Westminster District Strata Plan EPS 127 (PID: 028-595-769); 1401 Maple Rock Drive, legally described as Strata Lot 3 Section 8 Township 22 New Westminster District Strata Plan EPS 127 (PID: 028-595-777); and 1400 Maple Rock Drive, legally described as Strata Lot 4 Section 8 Township 22 New Westminster District Strata Plan EPS 127 (PID: 028-595-785).

Item 10.3

Discharge of Covenant BP120345 - 43935 Frost Road, Electoral Area “H” 173

All/Weighted • Corporate report dated July 26, 2016 from Kristin Webb, Planning Assistant • BP 120345BP 120345

MOTION FOR CONSIDERATION THAT the Fraser Valley Regional District Board authorize the discharge of Covenant BP120345 from the title of the property legally described as District Lot 687 Group 2 New Westminster District, Except; Part on Plan 55230 (43935 Frost Rd, Electoral Area “H”)

Item 11.1

City of Chilliwack Municipal and Regional District Tax (MRDT) Program Renewal

All/Unweighted • Corporate report dated July 26, 2016 from Alison Stewart, Manager of Strategic Planning • Letter dated July 12, 2016 from City of Chilliwack

MOTION FOR CONSIDERATION THAT the Fraser Valley Regional District Board support the City of Chilliwack's application to renew the "Municipal and Regional District Tax (MRDT) Program" and its proposal to increase the maximum tax rate on the purchase of hotel accommodation within the City from two percent to three percent.

Item 11.2

First Nations 102 Panel Session

FOR INFORMATION ONLY • Corporate report dated July 12, 2016 from Jessica Morrison, Policy Analyst - First Nations • FN 102 Panel Session Draft Agenda • FVRD FN Relations Program Objectives

Item 11.3

Update on Proposed Mining Lease for Sumas Mountain by 266531 BC Ltd, Event Number 548130

All/Unweighted • Corporate report dated July 26, 2016 from Dawn Smith - Planner II, Alison Stewart - Manager of Strategic Planning & Christina Vugteveen Manager of Parks • Corporate report dated November 10, 2015 from Dawn Smith - Planner I, Alison Stewart - Manager of Strategic Planning & Christina Vugteveen Manager of Parks

MOTION FOR CONSIDERATION THAT the Fraser Valley Regional District Board send a letter to the Minister of Energy and Mines regarding Mining Lease Application by 266531 BC LTD – Event Number 548130 on Sumas Mountain for decorative rock reiterating the FVRD’s ongoing objection to proposed mining lease and concerns regarding the following items:

1. Zoning does not permit mineral/aggregate extraction or processing.

2. OCP policies do not support mineral/aggregate processing and state that the potential impacts of aggregate operations in the area should be considered in terms of their cumulative impacts, because there are a number of such operations already in the area.

3. Aggregate supply in existing extraction site within the Electoral Areas has enough supply for 328 years of demand per data from 2013 FVRD aggregate supply assessment.

4. Impacts to Sumas Mountain Inter-Regional Park, which was approved by the Province, and which has an emphasis on conservation and protection of the environment. The park is co-managed by the FVRD and Metro Vancouver and includes significant investments in two public trails; Experience the Fraser – Canyon to Coast trail and Centennial Trail.

5. Cumulative environmental and hydrological impacts (i.e. the impact of the quarry operation in conjunction with other quarries and other activities in the area is relevant, not just the proposal in strict isolation).

6. Road maintenance, safety, and cumulative traffic impacts.

7. Community and regional park impacts including noise, dust and vibration.

8. Cultural resources (archaeological or other) may be impacted.

9. The City of Abbotsford raised legitimate concerns about the impact on roads under its jurisdiction and the inability to recover fees for proper road maintenance.

10. Lack of public consultation for current application.

11. The forest service road has multiple users, including recreational groups such as hikers and mountain bike riders. Users could be seriously impacted by daily haulage traffic from the proposed quarry.

12. The interests of pre-existing woodlot licensees could be adversely affected by this proposal.

13. First nations need to be consulted and concerns addressed.

Item 11.4

Mattress and Bulky Furniture Recycling

All/Unweighted • Corporate report dated July 26, 2016 from Jamie Benton, Environmental Services Coordinator

MOTION FOR CONSIDERATION THAT the Fraser Valley Regional District Board write a letter to the Minister of Environment requesting an amendment to the BC Recycling Regulation to require the implementation of an Extended Producer Responsibility program for mattresses and other bulky furniture by 2017;
AND THAT as the Greater Vancouver Sewerage and Drainage District (Metro Vancouver) Board has sent a similar letter, the Fraser Valley Regional District Board send a letter to other regional districts in the Province to encourage them to follow suit.

Consent Agenda

CONSENT AGENDA - FULL BOARD
All/Unweighted All staff reports respecting these items are available in the Directors' Office and on the FVRD corporate website.

MOTION FOR CONSIDERATION

THAT the following Consent Agenda items 12.1.1 to 12.1.5 be endorsed:

12.1.1 RACS 2016-053
THAT the Fraser Valley Regional District Board appoint one Board Member to attend the UBCM Annual Conference held in Victoria, BC from September 26 to 30, 2016.

AND THAT registration fees, accommodation and travel costs be approved from Budget 101.

Reference item 5.1 of July 12, 2016 RACS Agenda.

12.1.2 EASC 2016-090
THAT the Fraser Valley Regional District Board provide a letter of support to Lytton Area Wireless Society regarding their application to the New Building Canada Fund – Small Communities Fund for a grant to cover the costs associated with their Fibre to Home project in Boston Bar, BC.

Reference item 5.2 of July 12, 2016 EASC Agenda.

12.1.3 EASC 2016-091
THAT the Fraser Valley Regional District Board authorize a grant-inaid in the amount of $2,000 to the Hope & District Arts Council, funded from the Electoral Area “B” grant-in-aid budget, to provide funds for supporting arts and cultural programming attended by residents of Yale, Sunshine Valley, Laidlaw and surrounding areas.

Reference iem 6.1 of July 12, 2016 EASC Agenda.

12.1.4 EASC 2016-092
THAT the Fraser Valley Regional District Board approve a grant-inaid to Hope Black Bear Committee in the amount of $2,800 to be funded from the 2016 Electoral Area "B" grant-in-aid budget to assist with the costs of increasing requests for information and education sessions surrounding bear encounters and safety.

Reference item 6.2 of July 12, 2016 EASC Agenda.

12.1.5 EASC 2016-098
THAT the Fraser Valley Regional District Board respond to the request by the Ministry of Forests, Lands and Natural Resource Operations for comments on Frosst Creek Hydro Inc.’s proposed Frosst Creek Run-of-River Hydroelectric Project with the following comments:

1. That the FVRD reaffirm its request to the Province to initiate the development of a regional energy plan to facilitate the evaluation of run-of-river power proposals;

2. That Frosst Creek Hydro Inc. will require a Development Permit and a Building Permit for the proposed Frosst Creek Run-ofRiver Hydroelectric Project;

3. That the FVRD has adopted a Community Benefit Contribution Policy for run-of-river hydroelectric projects. The FVRD Board encourages Frosst Creek Hydro Inc. to consider a voluntary contribution of financial, tangible assets or in-kind resources that will result in a benefit to the community of Columbia Valley;

4. That Frosst Creek Hydro Inc. work with the FVRD to implement their commitment for a water tank for local fire department use;

5. That Frosst Creek Hydro Inc. work with the FVRD and community to explore options for a public trail amenity;

6. That Frosst Creek Hydro Inc. continue to engage and communicate with stakeholders, including but not limited to neighbouring property owners, throughout the life cycle of the project, including construction schedule;

7. That the Province ensure that Frosst Creek Hydro Inc. adequately mitigates any potential harm to fish species and their habitat, specifically but not limited to Cultus Lake sockeye salmon;

8. That the Province ensure that Frosst Creek Hydro Inc. will not negatively impact the water quality or quantity of wells in the neighbourhood or the current water licenses holders; and that

9. Post construction Frosst Creek Hydro Inc. re-vegetate disturbed areas using seed or vegetative propagules of an ecologically suitable species; and that

10. Owner will need to ensure noise reduction systems are in place to reduce noise disruption to the surrounding properties.

Reference item 8.2 of July 12, 2016 EASC Agenda.

CONSENT AGENDA - ELECTORAL AREAS
EAs/Unweighted

MOTION FOR CONSIDERATION THAT the following Consent Agenda item 12.2.1 and 12.2.2 be endorsed:

12.2.1 EASC 2016-089
THAT the Fraser Valley Regional District Board direct staff to develop a draft Electoral Area Service Area Administration Policy and Procedure and discussion paper for consideration by the Electoral Area Services Committee at its September 13, 2016 meeting.

Reference item 5.1 of July 12, 2016 EASC Agenda.

12.2.2 EASC 2016-095
THAT the Fraser Valley Regional District Board direct staff to write a letter to Fraser Health requesting that the public be notified that Fraser Health is no longer collecting water quality samples for Lake Errock and Nielsen Park swimming areas by posting notices in these locations;

AND THAT the Fraser Valley Regional District staff arrange for a meeting with Fraser Health as part of UBCM in September 2016 on this issue.

Reference item 7.2 and 7.3 of July 12, 2016 EASC Agenda.

Item 14

ITEMS FOR INFORMATION AND CORRESPONDENCE (Items 14.1 to 14.6)

14.1 Letter dated July 5, 2016 from Selina Robinson, M.L.A. Coquitlam-Maillardville regarding scheduling of appointments with MLAs during the UBCM Convention in September, 2016.

14.2 Letter from City of Prince George regarding proposed UBCM resolutions with respect to 'Gaming Funds Available to Non-Profit Community Organizations', 'Call for a Poverty Reduction Plan for British Columbia' and 'Federal Marijuana Tax Fund'.

14.3 Thompson-Nicola Regional District Board Highlights - July 14, 2016

14.4 Corporate report from Environmental Services Coordinator and 2016 State of the Air Report

14.5 Corporate report dated July 12, 2016 from Director of Regional Programs regarding Parks Initiatives 2016 Update.

14.6 Corporate report dated July 12, 2016 from Policy Analyst - First Nations providing FVARC in Brief (June 30, 2016 Open Agenda).

Item 15

REPORTS BY STAFF

Items 16 & 18

16. REPORTS BY BOARD DIRECTORS

18. RESOLUTION TO CLOSE MEETING
All/Unweighted
MOTION FOR CONSIDERATION

THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to: • Section 90(1)(f) of the Community Charter - law enforcement, if the Board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and

• Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the Regional District and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.