Hospital Board

Hospital Board on February 23, 2016

Items 1 - 3

1. CALL TO ORDER
2. APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Agenda, Addenda and Late Items for the Fraser Valley Regional District
Board Open Meeting of February 23, 2016 be approved;
AND THAT
all delegations, reports, correspondence, committee and commission
minutes, and other information set to the Agenda be received for information.
1. Douglas Stewart
2. Tom Cadieux
3. Bruce Topp
4. Douglas Wright

Item 12.2.1

12.2.1 EASC 2016-014 THAT
the Fraser Valley Regional District Board refuse the application
for a zoning amendment to permit a contaminated soil landfill near
the Chehalis River in Electoral Area “C”;
AND THAT
the Fraser Valley Regional District Board request that the
Province of British Columbia provide funding for a regional
contaminated soil disposal plan to be undertaken by the FVRD in
coordination with representatives from Industry, the Province, the public and First Nations.
Reference item 3.2 of February 10, 2016 EASC Agenda.

Item 4

BOARD MINUTES & MATTERS ARISING
4.1
Board Meeting - January 26, 2016
15 - 28
All/Unweighted
1
MOTION FOR CONSIDERATION
THAT
the Minutes of the Fraser Valley Regional District Board Open Meeting
of January 26, 2016 be adopted.
4.2
Special Minute - February 12, 2016 (FVRD Sub-Regional Search and Rescue
Service Area Amendment Bylaw No.1363, 2016 - Three Readings)
29 - 30
All/Unweighted
MOTION FOR CONSIDERATION
THAT
Special Minute dated February 12, 2016 be adopted.

Item 5

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS
ARISING
5.1 Draft Regional and Corporate Services Committee - February 10, 2016
31 - 36
5.2 Draft Electoral Area Services Committee - February 10, 2016
Set to Addenda
5.3 Draft Recreation, Culture and Airpark Services - January 21, 2016
37 - 38
5.4 Draft Recreation, Culture and Airpark Services - January 28, 2016
39 - 45

Item 6

CORPORATE ADMINISTRATION
6.1 LMLGA - 2016 Call for Resolutions - Annual General Meeting
46 - 51
Deadline for receipt of resolutions: Friday March 25, 2016
• LMLGA Notice
6.2 LMLGA - 2016 Call for Nominations
52 - 54
Deadline for receipt of nominations: Friday, March 31, 2016
• LMLGA Notice

Item 8

8.
BYLAWS
8.1
Regional Parks Strategic Plan Bylaw No. 1338, 2015 (Housekeeping)
55 - 98
Motion No. 1: First Reading - All/Weighted (except Abbotsford)
Motion No. 2: Second & Third Reading - All/Weighted (except Abbotsford)
Motion No. 3: Adoption - All/Weighted (except Abbotsford) - 2/3 Majority
2
•
Staff report dated February 10, 2016 from Pam Loat, Administrative and
Information Services Coordinator
•
Draft Bylaw 1338, 2015
MOTION FOR CONSIDERATION
MOTION NO. 1
: [RACS 2016-014] THAT
the Fraser Valley Regional District
Board give first reading to the bylaw cited as “Fraser Valley Regional District
Regional Parks Strategic Plan Bylaw No. 1338, 2015”.
MOTION FOR CONSIDERATION
MOTION NO. 2
: [RACS 2016-014] THAT
the Fraser Valley Regional District
Board give second and third reading to the bylaw cited as “Fraser Valley
Regional District Regional Parks Strategic Plan Bylaw No. 1338, 2015”.
MOTION FOR CONSIDERATION
MOTION NO. 3
: [RACS 2016-014] THAT
the Fraser Valley Regional District
Board adopt the bylaw cited as “Fraser Valley Regional District Regional Parks
Strategic Plan Bylaw No. 1338, 2015”.
8.2
Bylaw Offence Notice Enforcement Amendment Bylaw No. 1362, 2016
99 - 105
Motion No. 1: First Reading - All/Unweighted
Motion No. 2: Second and Third Reading - All/Unweighted
Motion No. 3: Adoption - All/Unweighted (2/3 Majority)
•
Staff report dated February 10, 2016 from Christina Vugteveen, Manager of
Parks
•
Draft Bylaw 1362, 2016
MOTION FOR CONSIDERATION
MOTION NO. 1
:
[RACS 2016-015]
THAT
the Fraser Valley Regional District
Board give first reading to the bylaw cited as “Fraser Valley Regional District
Bylaw Offence Notice Enforcement Amendment Bylaw No. 1362, 2016”.
MOTION FOR CONSIDERATION
MOTION NO. 2
:
[RACS 2016-015]
THAT
the Fraser Valley Regional District
Board give second and third reading to the bylaw cited as “Fraser Valley
3
Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No.
1362, 2016”.
MOTION FOR CONSIDERATION
MOTION NO. 3
:
[RACS 2016-015]
THAT
the Fraser Valley Regional District
Board adopt the bylaw cited as “Fraser Valley Regional District Bylaw Offence
Notice Enforcement Amendment Bylaw No. 1362, 2016”.
8.3
FVRD Bridal Falls Water Supply and Distribution System Regulations Repeal
Bylaw No. 1337, 2015 - Electoral Area D (Housekeeping)
106 - 108
Motion No. 1: First Reading - All/Unweighted
Motion No. 2: Second & Third Reading - All/Unweighted
Motion No. 3: Adoption - All/Unweighted (2/3 Majority)
•
Staff report dated February 10, 2016 from Pam Loat, Administrative and
Information Services Coordinator.
•
Draft Bylaw No. 1337, 2015
MOTION FOR CONSIDERATION
MOTION NO. 1
: [EASC 2016-022] THAT
the Fraser Valley Regional District
Board give first reading to the bylaw cited as “Fraser Valley Regional District
Bridal Falls Water Supply and Distribution System Regulations Repeal Bylaw
No. 1337, 2015”.
MOTION FOR CONSIDERATION
MOTION NO. 2
: [EASC 2016-022] THAT
the Fraser Valley Regional District
Board give second and third reading to the bylaw cited as “Fraser Valley
Regional District Bridal Falls Water Supply and Distribution System Regulations
Repeal Bylaw No. 1337, 2015”.
MOTION FOR CONSIDERATION
MOTION NO. 1
: [EASC 2016-022] THAT
the Fraser Valley Regional District
Board adopt the bylaw cited as “Fraser Valley Regional District Bridal Falls
Water Supply and Distribution System Regulations Repeal Bylaw No. 1337,
2015”.
8.4
FVRD Hope and District Recreation Centre Fees and Other Charges
Amendment Bylaw No. 1354, 2015
109 - 121
Motion No. 1: First Reading - Hope & Area B/Weighted
4
Motion No. 2: Second & Third Reading - Hope & Area B/Weighted
Motion No. 3: Adoption - Hope & Area B/Weighted
•
Staff report dated January 28, 2016 from Milly Marshall, Director of
Recreation, Culture & Airpark Services
•
Draft Bylaw No. 1354, 2015
MOTION FOR CONSIDERATION
MOTION NO. 1
: [RCASC 10-2016] THAT
the Fraser Valley Regional District
consider giving first reading to the bylaw cited as "Fraser Valley Regional District
Hope and District Recreation Centre ees and Other Charges Amendment Bylaw
No. 1354, 2015".
MOTION FOR CONSIDERATION
MOTION NO. 2
: [RCASC 10-2016] THAT
the Fraser Valley Regional District
consider giving second and third reading to the bylaw cited as "Fraser Valley
Regional District Hope and District Recreation Centre ees and Other Charges
Amendment Bylaw No. 1354, 2015".
MOTION FOR CONSIDERATION
MOTION NO. 3
: [RCASC 10-2016] THAT
the Fraser Valley Regional District
consider adopting the bylaw cited as "Fraser Valley Regional District Hope and
District Recreation Centre ees and Other Charges Amendment Bylaw No. 1354,
2015".

Item 10

CONTRACTS, COVENANTS AND OTHER AGREEMENTS
10.1
Covenant Modification for Creekside Mills Strata Clubhouse Construction
122 - 123
All/Weighted
•
Staff report dated February 23, 2016 from David Bennett, Planner II
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board authorize its signatories to
execute all documents relating to the covenant modification regarding the
conditions for construction of a proposed clubhouse at the Creekside Mills
development at 1687 Columbia Valley Road, Electoral Area “H”.

Item 11

OTHER MATTERS
11.1
Fraser Valley Express: Service and Ridership Review
124 - 157
•
Staff report dated February 23, 2016 from Alison Stewart, Manager of
Strategic Planning
•
FVX - Service and Ridership Review
11.2
2018 RBC Cup Bid Committee – Letter of Support
158 - 159
All/Unweighted
•
Staff report dated February 23, 2016 from Adam Lougheed, Planner,
Strategic Planning & Initiatives
MOTION FOR CONSIDERATION
THAT
the Fraser Valley Regional District Board provide a letter of support to
Tourism Chilliwack and the 2018 RBC Cup Bid Committee in their bid to host
the 2018 National Junior “A” Championship.
11.3
Proposed Soil Removal Permit (1.37 Million tonnes) and Temporary Use Permit
for Aggregate Crushing at 43873 Lougheed Highway, 43837 Lougheed
Highway and PID 013-445-871, Electoral Area C, to facilitate a proposed
Housing Development (65 homes)
All/Unweighted
•
Comments by staff
MOTION FOR CONSIDERATION
[EASC 2016-024] THAT
the Fraser Valley Regional District Board hold a
Special Board Meeting to consider the application with respect to a proposed
Soil Removal Permit and Temporary Use Permit for Aggregate Crushing at
43873 Lougheed Highway, 43837 Lougheed Highway and PID 013-445-871,
Electoral Area C to facilitate a housing development, the time and location of
the meeting to be determined;
AND THAT
staff notify adjacent property owners in accordance with applicable
statutory requirements.

Consent Agenda

CONSENT AGENDA
12.1
CONSENT AGENDA - FULL BOARD
All/Unweighted
All staff reports respecting these items are available in the Directors' Office and
on the FVRD corporate website.
MOTION FOR CONSIDERATION
6
THAT
the following Consent Agenda items 12.1.1 to 12.1.7 be endorsed:
12.1.1
RACS 2016-011
THAT
the Fraser Valley Regional District Board authorize the Board
Chair, Board Vice Chair and Chief Administrative Officer to attend the
2016 LMLGA AGM and Conference to be held in Whistler, BC from
May 11 to 13, 2016;
AND THAT
registration fees, accommodation and travel costs be
approved from Budget 101.
Reference item 4.1 of February 10, 2016 RACS Agenda.
12.1.2
RACS 2016-012
THAT
the Fraser Valley Regional District Board authorize the Board
Chair, Board Vice Chair and Chief Administrative Officer to attend the
FCM Annual Conference and Trade Show to be held in Winnipeg,
Manitoba from June 3 to 5, 2016;
AND THAT
registration fees, accommodation and travel costs be
approved from Budget 101.
Reference item 4.2 of February 10, 2016 RACS Agenda
.
12.1.3
RACS 2016-013
THAT
the Fraser Valley Regional District Board authorize the Board
Chair and Chief Administrative Officer to attend the 2016 Regional
District CEO / CAO Forum to be held in Victoria, BC on March 29 and
30, 2016;
AND THAT
the Fraser Valley Regional District Board authorize the
Board Chair, the Board Vice Chair and Chief Administrative Officer to
attend the 2016 Municipal Finance Authority AGM and Financial
Forum in Victoria, BC on March 30 and 31, 2016;
AND FINALLY THAT
registration fees, accommodation and travel
expenses be approved from the Regional Administration Budget 101.
Reference item 4.3 of February 10, 2016 RACS Agenda.
12.1.4
RACS 2016-016
THAT
the Fraser Valley Regional District Board refer the three grant
applications made to the Federal Gas Tax Fund Strategic Priorities
Fund program to staff to assess the scope of each project and
identify various funding options for these priority projects.
7
Reference item 6.3.1 of February 10, 2016 RACS Agenda.
12.1.5
EASC 2016-019
THAT
the Fraser Valley Regional District Board approve a grant-in-
aid to the Boston Bar/North Bend Enhancement Society in the
amount of $2,000 to be funded from the 2016 Electoral Area "A"
grant-in-aid budget to assist with the costs of publishing the
community newsletter.
Reference item 6.1 of February 10, 2016 EASC Agenda.
12.1.6
EASC 2016-020
THAT
the Fraser Valley Regional District Board approve a grant-in-
aid to the Dewdney Elementary School PAC in the amount of $1,075
to be funded from the 2016 Electoral Area "G" grant-in-aid budget to
provide funds for supporting a) the physical needs of students
through healthy food programs, b) household hampers & winter
clothes to needy students and c) transportation to special events.
Reference item 6.2 of February 10, 2016 EASC Agenda.
12.1.7
EASC 2016-021
THAT
the Fraser Valley Regional District Board authorize a grant-in-
aid in the amount of $2,450 to the Fraser Canyon Hospice Society,
funded from the Electoral Area "B" grant-in-aid budget, to help offset
the costs with providing a retreat for children ages 7-12 who have lost
a loved one.
Reference item 6.3 of February 10, 2016 EASC Agenda.
12.2
CONSENT AGENDA - ELECTORAL AREAS
EAs/Unweighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda item 12.2.1 to 12.2.5 be endorsed:
12.2.2
EASC 2016-016
THAT
the Fraser Valley Regional District authorize Electoral Area
Directors, as designaed, to attend the 2016 LMLGA AGM and
Conference to be held in Whistler, BC from May 11 to 13, 2016;
AND THAT
registration fees, accommodation and travel costs be
approved from Budget 102;
AND FURTHER THAT
unless otherwise delegated the EASC Chair
would attend.
Reference item 5.1 of February 10, 2016 EASC Agenda.
12.2.3
EASC 2016-017
THAT
the Fraser Valley Regional District Board authorize Electoral
Area Directors, as designated, to attend the FCM Annual Conference
and Trade Show to be held in Winnipeg, Manitoba from June 3 to 5,
2016;
AND THAT
registration fees, accommodation and travel costs be
approved from Budget 102;
AND FURTHER THAT
unless otherwise delegated the EASC Chair
would attend.
Reference item 5.2 of February 10, 2016 EASC Agenda.
12.2.4
EASC 2016-018
THAT
the letter from the North Bend land Society seeking the
assistance of the Fraser Valley Regional District with respect to the
subdivision of their lands be referred to staff;
AND THAT
staff report back to the Electoral Area Services
Committee with respect tothe viability of his request along with
associated financial implications.
Reference item 5.3 of February 10, 2016 EASC Agenda.
12.2.5
EASC 2016-023
THAT
the FVRD Board of Directors direct staff to implement the
findings of the
Chilliwack River Erosion Setback Line Update –
Wilson Road to Baker Trails Area
report prepared by Northwest
Hydraulic Consultants by amending Chilliwack River Development
Permit Area 2-E in the official community plan for Electoral Area “E”;
AND
THAT
the FVRD Board authorize the immediate use of the
report for permitting purposes, to the extent possible, pending the
update of the OCP and development permit area requirements;
AND
FINALLY
THAT
the FVRD Board forward the report to the
Ministry of Environment, Emergency Management BC and Ministry of
Transportation & Infrastructure for consideration of report
recommendations relating to the need for updated floodplain mapping
and armoring of Chilliwack Lake Road.
Reference item 8.2 of February 10, 2016 EASC Agenda.
12.3
CONSENT AGENDA - ELECTORAL AREAS A, B AND HOPE
Areas A, B and Hope/Weighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.3.1 to 12.3.2 be endorsed:
12.3.1
RCASC 14-2016
THAT
Regional Airpark fuel prices are maintained at rates $0.01 less
than surrounding local airports.
Reference item 10.3.1 of January 28, 2016 RCASC Agenda.
12.3.2
RCASC 15-2016
THAT
the removal of structures on lease lot #6 at the FVRD Regional
Airpark be considered under duties of the new airpark management
contract;
AND THAT
signage be posted around lease lot #6 stating "Authorized
Personnel Only".
Reference item 10.3.2 of January 28, 2016 RCASC Agenda.
12.4
CONSENT AGENDA - ELECTORAL AREA B AND HOPE
Area B and Hope/Weighted
MOTION FOR CONSIDERATION
THAT
the following Consent Agenda items 12.4.1. to 12.4.8 be endorsed:
12.4.1
RCASC 11-2016
THAT
the Hope and District Minor Hockey Association be requested
10
to purchase a reusable mesh centre ice logo;
AND THAT
the new logo produced be received by Recreation,
Culture and Airpark Services staff prior to the commencement of the
2017/2018 Hope Minor Hockey season.
Reference item 10.1 of January 28, 2016 RCASC Meeting.
12.4.2
RCASC 12-2016
THAT
Recreation, Culture and Airpark Services purchase rink
dividers to enable better utilization of the arena ice or dry floor for
RCAS programming and user group requirements.
Reference item 10.1 of January 28, 2016 RCASC meeting.
12.4.3
RCASC 13-2016
THAT
the Commission support the joint application with Chawathil
First Nation to host the Aboriginal Provincial Swimming Athletic
Development Camp submitted January 22, 2016;
AND THAT
facility rental fees not apply for the proposed two day
swim event.
Reference item 10.2 of January 28, 2016 RCASC Agenda.
12.4.4
RCASC 16-2016
THAT
the Recreation, Culture and Airpark Services Commission
support the Hope Secondary School Student ID Card Discount
Program for the remainder of 2015/2016 and for the 2016/2017
academic year.
Reference item 10.4 of January 28, 2016 RCASC Agenda.
12.4.5
RCASC 17-2016
THAT
the RiverMonsters Swim Club be provided with space to set up
a registration and information booth in the Dan Sharrers Aquatic
Centre during the weekends of February 13th, 2016 to March 13th,
2016;
AND THAT
the lane rental fees be waived on February 14th, 2016
from 2:00 p.m. - 4:00 p.m. for the purposes of hosting an evaluation
camp;
AND FINALLY THAT
Recreation, Culture and Airpark Services staff
support the RiverMonsters future initiative of hosting a regional
11
summer swim meet.
Reference item 10.5 of January 28, 2016 RCASC Agenda.
12.4.6
RCASC 18-2016
THAT
Canadian Cancer Society - Cops for Cancer Tour de Valley be
permitted to use the conference room and shower facilities for their
fundraising event in September, 2016;
AND THAT
Recreation, Culture & Airpark Services make
recommendation to the Canadian Cancer Society - Cops for Cancer
Tour de Valley Coordinators for new local partnerships and/or
sponsors.
Reference item 10.6 of January 28, 2016 RCASC Agenda.
12.4.7
RCASC 19-2016
THAT
two for one admission rates apply to those customers requiring
accompaniment or the assistance of a support worker to enable use
of the Dan Sharrers Aquatic Centre.
Reference item 10.7 of January 28, 2016 RCASC Agenda.
12.4.8
RCASC 21-2016
THAT
staff be authorized to negotiate a short-term agreement with
Tracey and Gord Jose for the provision of concession services at the
Recreation Centre;
AND THAT
rent relief be provided for the period February 6th to May
1st, 2016.
Reference item 12 of the January 28, 2016 RCASC Agenda.

Item 14

ITEMS FOR INFORMATION AND CORRESPONDENCE
14.1
Letter dated February 2, 2016 from City of Abbotsford to Hon. Suzanne Anton,
Minister of Justice and Attorney General regarding 'Downloading of DNA
Analysis Costs'.
160 - 172
14.2
Thompson-Nicola Regional District Board Highlights - January 21, 2016
173 - 173
14.3
Letter dated February 4, 2016 from City of Port Coquitlam to BC Local
Governments regarding '2016 FCM Resolution - Build Canada Grant Funding'.
174 - 174
14.4
Invitation to Special Symposium, April 13, 2016 at Clarke Foundation Theatre,
175 - 176
12
Mission on 'Coming Together: Exploring Substance Abuse and Addictions'
hosted by District of Mission.
14.5
Letter dated February 10, 2016 from Manager of Environmental Services
regarding SWMP Update and letter dated December 3, 2015 from Ministry of
Environment with respect to conditional approval to FVRD's SWMP.
177 - 182
14.6
Staff report dated February 10, 2016 from Environmental Planner regarding
Knotweed Strategy.
183 - 185

Items 15 & 16

15. REPORTS BY STAFF
16. REPORTS BY BOARD DIRECTORS

Item 17

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

Items 18 - 21

18. RESOLUTION TO CLOSE MEETING
All/Unweighted
MOTION FOR CONSIDERATION
THAT
the Meeting be closed to the public, except for Senior Staff and the Executive
Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened
in accordance to Section 90 of the
Community Charter
and to consider matters pursuant
to:
• Section 90(1)(e) of the Community Charter - the acquisition, disposition or
expropriation of land or improvements, if the Board considers that disclosure could
reasonably be expected to harm the interests of the Regional District;
• Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to
solicitor-client privilege, including communications necessary for that purpose; and
• Section 90(1)(k) of the Community Charter - negotiations and related discussions
respecting the proposed provision of a regional service that are at their preliminary
stages and that, in the view of the Board, could reasonably be expected to harm
the interets of the Regional District if they were held in public.
R E C E S S
19. RECONVENE OPEN MEETING
20. RISE AND REPORT OUT OF CLOSED MEETING
21. ADJOURNMENT